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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Check-in / Logistics

Report any major changes in availability / circumstances

Anything to report on the test load?

10

Carlo

2

ILS Data cleanup / Patron Data groups / PPC

Patron Data (Carlo): Bulk of work was completed pre-vanguard.

ILS Data Cleanup (Tom): Co-chairs will join ICs once a month on 3rd Thursdays. TJ Kao will join on 2/18!

PPC:

SILS Chairs/Coordinators meeting update & actions:

10

Chairs

3

Test Load Testing Policies and Procedures

Review and edit draft for sharing with PPC

Test Load Testing Policies and Procedures

Questions:

  1. How long do ICs need to verify data? 1 week?

  2. Determine if RMFG needs a moratorium again

  3. Do we need to provide IZ accounts to anyone outside our campus? Is guest testing needed? (see project test plan section)

20

Lena, Tom, Carlo


4

Timeline review / PM update

Questions should be posted to Basecamp 2 weeks ahead EOD Wednesday for special meetings and EOD Monday for Thursday standard office hours.

working copy week-by-week timeline with testing, data cleanup

Confluence Implementation Timeline

Timeline Feedback Plan for the process of approving the timeline with ICs

Requesting a Zoom call with an Ex Libris consultant is fine when you need F2F to resolve a complex discussion. Reach out directly to that consultant on BC.

Stay up to date on timeline / deadlines: Basecamp To-Dos and share FYIs

10

Lena

  1. Do you have any objections to receiving the test load environment early if that is possible for Ex Libris to do?

  2. FYI. Configuration meetings followup/notes from Marci on Basecamp including SF case numbers: https://3.basecamp.com/3765443/buckets/15553579/messages/3380004236

  3. Schedule Test Load Lessons Learned - Feb 11 IC meeting? same meeting on debrief with ExL meeting on Feb 5.

  4. Looking ahead…share with ICs to see if there’s interest in a UC-led session on Student Info Systems (SIS) integration which requires scripting. Marci suggested this might make for a good tips and tricks IC session. More broadly, should we brainstorm as a group the topics we know would make good UC-led sessions? The alternative is to let individuals use the Request a special meeting form.

  5. Upcoming dates:

  • Final configuration form due 2/5

  • Fulfillment network group form due 2/5

5

Technical communication & engagement next steps

https://docs.google.com/document/d/1sI5GAZCMFdyXn8UWoOa01dk6N_mjKVXamNUrj2Iizp4/edit#

Report on progress.

  1. Subgroup A “expertise” (Carlo, Lynne, Liz M) Deliverable: Create a document by the end of Nov to be shared with ExLibris. Meeting with ExL 2/5 at noon.

  2. Subgroup B, part 1 “questions how to” (Tom & Carlo, Greg to create a seed document; crowd source) HOLD for now

  3. Subgroup B, part 2 “external resources” (Lakshmi)- Deliverable: build list of resources over time on Confluence so it’s available to all. Resources stub page started.

  4. Subgroup C: PPC and IC co-chairs + PMs

10

Carlo, Tom

6

RLFs - Alma and CAIA integration

Who needs to be part of this discussion? Fulfillment, Cathy & Lynne, tech staff from RLF/UCLA/UCB. Ex Libris? CAIA?

What’s the timeline for when decisions need to be made? for CAIA? for SILS?

Do we need to configure Remote Storage Facilities in Alma? What does it mean to be configured as RSF? How would this affect the rota?

Request an Ex Libris ad-hoc meeting?

10

Carlo, Lynne

7

Other / Homework

0

Tom

  • Review Alma/Primo VE known issues page. Does this format work for now? Anything to add?

  • ICs to add Journal A-Z lists to their local campus testing checklist. (discussed 1/21)

8

Q&A (recurring)

Q&A during the IC meeting as a first stop before asking a question on Basecamp.

If it’s time-sensitive, post to slack (IC channel, SILS Chairs are good options)

Any issues that we want to seek broader input from other consortia?

?

Carlo

9

Questions for Ex Libris PM (recurring)

Post questions in Basecamp as they come up. It’s open 24/7!

Note: We lose in efficiency and we may lose in translation when questions go through the PMs. When topics come up that should logically go to Basecamp to the Ex Libris consultants, invite an IC (or appropriate person) to take point on that issue.

0

Lena

10

Parking lot

0

Lessons learned from test load (data & files) on Feb 11

Debrief on subgroup A meeting with Ex Libris on Feb 11

11

TOTAL

50/90