| 2 | Training, IC, PPC, SSM, EUOS | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 30 | All | Can EUOS provide a few high-level milestones for the Project Timeline Overview page? (press releases, communications, assets) Press releases timeline, End-User UCOP website There is a subgroup within EUOS working on the EUOS page of the SILS website. Planning to go live on the site on Feb 15th.
Fonts Any response to email sent to UCOP requesting temporary use of fonts? Joanna emailed the contact that was listed. No word yet. Individual campuses do not seem to have access to the UC fonts via Comm staff. Need to bring this forward to GW and CS for other suggestions for either reaching the branding people or getting access to the fonts (including purchasing them for Kimmy).
Followup (discussed 1/21): Will logos or other materials be optional for campuses or mandatory for all 10? If mandatory, further approval may be needed. (1/21) No decision yet on branded assets. EUOS is not envisioning a logo for the Primo header bar. Joanna will keep us informed. It will be a watermark logo with the UC fonts. The recommendation is that the search bar will look the same for each campus. Discovery is strongly recommending this be standardized but not mandatory.
Accessibility - SILS guidance/governance If an accessibility statement is added to spring workshop training invitations, is SILS WG prepared to provide the accommodations? (“If you need accommodations, please request them two weeks in advance” type of statement) Do recordings need to be captioned? What resources (ex. paid student workers) are needed/available to correct live-captioning?Can/will ExLibris caption the trainings Ask ExLibris if we can caption the trainings Pathway for guidance/mandate: WG → COUL → local campuses? IT is concerned that they will not be able to fix captioning / pay for a student to do this Is SILS guidance to just not fix the captioning? Is accessibility a priority for the SILS project? Would they be given students to fix captioning or allowed the time to work on making the trainings more access-friendly? Does this need WG and/or CoUL approval? Brian David could be a contact for anyone wanting to discuss access in more detail.
Minimum Viable Product Setting clear expectations from senior leadership level Beyond training post go-live, what is the plan for managing faculty/student/other patrons during the learning period? Questions are coming in to IT about what they will be able to do on day 1 of go-live There is also concern from staff about losing their job due to inability to perform in the new system. Public Services staff are some of the most worried because they are concerned that they will get in trouble with their supervisors for not being expert on Primo VE. IT is talking with EUOS and EUO local groups about local training. IT has formed a subgroup to discuss local training and create a check list and gather existing training materials. The ask is to get senior leadership to communicate about this: what’s the process for dealing with faculty, students and staff who have day 1 needs that we cannot meet because we are not expert enough in the system
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| 4 | SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance:
Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting. | Topics for next meeting: Feb 10 | 0 | All | | | |