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SILS All Chairs meeting (recurring)

  • Note-taking:

  • Facilitating:

  • Monitoring chat: All

    • Track attendance:

    DELETE THIS SECTION FROM FUTURE MEETINGS

    Anything to discuss here?

    Systemwide services and what’s happening to them - report a problem link, UC-eLinks, etc. What needs to be tested during Test Load? (Xiaoli? Alison? )

    Item

    Desired Outcome

    Time

    Who

    Notes

    Decisions

    Actions

    1

    EUOS March news release

    Confirm no PM red flags in content

    10

    All

    EUOS has pretty much finalized the content for the March news release. The target audience will likely be faculty and possibly also grad students (folks familiar with Melvyl). Much of this content came from previous documents in the SILS project (earlier phases), so I am hopeful that there is nothing controversial here. 

    Each EUOS team member will take this to their local campus teams. Almost every campus is having their message approved by their UL, or at least by an AUL, it seems. There is variation of each message by campus. 

    We are also hoping to put up a version of this FAQ on the website. As more features become known, we will continue to add to (and reorder) this FAQ. We also expect that local campuses might copy over this FAQ and add local concerns (such as what is happening to their specific local catalog, or whether they need to use VPN or a proxy, etc). 

    Please let me know ASAP if any of this content seems too questionable to release, and we will pull it. The projected release date is March 15. Both semester and quarter campuses have their spring break 3/22-3/26 so we hope to get ahead of that.

    2

    EUOS communications plan for post go-live

    Determine if the plans meet expectations/needs

    • After go-live, EUOS plans to leave messaging to local teams at each campus. At that point, campuses will be have their own Primo configurations and will need to tailor their materials for local campus needs (using their own site’s screenshots, etc.).

    3

    Checkin/quick updates/anything from slack or email

    • Don’t forget to check the Task report for your outstanding tasks and check them off when done.

    5

    Christine, Lena

    • FYI- Josephine brought a question to the PMs and the PPC co-chairs on Slack about a place where already-Alma campuses can post their current workflows so that new-to-Alma campuses can see them. We all agreed that the new Training Document Hub was the most logical place for those items to live (so that all trainings/workflows were in one place). Josephine is going to inform Dominique. Nothing for PMs to do.

    4

    Updates from SILS groups at Ex Libris weekly project update meeting

    SILS PMs to consider the best way for SILS groups to give updates at the weekly project update meetings.

    • Audience: helpful for ExLibris and the broader campus community

    • 10 minutes max.

    • Round-robin rotation? (2 or 3 groups each time?) or open call for what’s new and important?

    20

    All

    		FYI for format ideas, IT has been holding round robins at last two meetings:

    Confirm next steps

    https://

    uc-sils

    docs.

    atlassian

    google.

    net

    com/

    l

    document/

    c/cirYmn7K https://uc-sils.atlassian.net/l/c/01yDRdSr . Shared rotation order the day before first meeting, emphasis on sharing and discussion (v. informal).

    • IT splits it up - reserves a few minutes at the end of each meeting for group members to do a round robin

  • Discovery, Fulfillment, (Digital Collections)

  • AcqERM, Resource Management

  • (Digital Collections), PPC

  • Implementation Groups:

    • ILSDC

    • Patron Data

    • ICs?

  • Possible questions:

    • What’s new and important?

    • What deliverables are coming in the next week?

    • Any decisions, consultations or approvals needed in the next week? 

    • What challenges are you encountering? Is anything blocked or behind schedule? Do you need anything?

    • Allow time for questions (time-permitting)

  • Start with AcqERM, RMFG on March 1 (we will have 4 meetings in March to cycle through all)

    • d/1gYCAr_oZzSo4_NAZ0NIpZcesXnNPcS0oIWjcKgWrK2w/edit

    5

    All

    5

    General checkin

    1. Is anything blocked or behind schedule?

    2. What deliverables are coming in the next week?

    3. Any decisions, consultations or approvals needed in the next week? 

    4. Do you need anything?

    10

    All

    • [Joanna Q]: discovery and UC e-links: using the UC library search wordmark as the button.

    • FYI - IT is putting together “open houses” to connect library staff across libraries to help each other and do demos. Ex. UCSC would show new to Alma campuses how they create new patron records, etc. Very beginning stages, but the goal is to help people connect (and continue to after phase 4). Timing on this TBD. Need to gauge interest first.

    6

    Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.

    Topics for next meeting: Mar 10

    10

    All

    		7

    Parking Lot

    87

    5

    All

    Any actions or decisions missed?

    98

    Total

    50/50