| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Check-in / updates | Information sharing and problem-solving | 10 | All | RMFG: made an update to this page: (Go-live) Local bibliographic data (5XX-9XX) to allow non-local 936 data to stay in records so long as campuses are sure nothing local is there; almost finalized as far as OCLC, MARCEdit and MDE best practices DCFG: Rachel and I will be presenting on the FG’s work at the 5/18 Town Hall. Other than that, we’re still working on some of our documentation (decision tree + companion doc). AEFG: Continued work on our decision pages/MVP items from previous weeks. We discovered that the new 4th & 5th reporting codes in Alma orders will not be indexed in Analytics until the June release, so we will test this functionality then. New work on MVP 006 (updating base URLs for Alma link resolver) and MVP 008 (reporting broken links to CDL for items in the NZ) Decision pages for these have been drafted. We are discussing the transition for already-Alma campuses to EasyActive, which needs to happen before cutover. Fulfillment and ILL: Voted to approve this decision (Go-Live and Post go-live) Alma/VDX Workflows . Prepping for our digitization meeting w/ Ex-Libris will take place on the 27th during the office hours times. Working on this decision page (Test and Go-Live) Format of Item Owner drop down at checkout | | |
2 | Decisions | Discuss and approve proposed decisions | 10 | | (Go-live and beyond) Naming conventions for shared rules, import profiles, and sets in the NZ Naming conventions for any rules, import profiles, templates or sets added to the NZ should use standardized naming conventions: ‘allUC’ for items that are used across the system or the campus initials (e.g. UCLA, UCSB) if the item is in the NZ and specific to a campus
| Approved
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3 | CDI decision page | Finalize the page | 10 | All | Page for review: | | - By end of day 5/17 PPC to let us know if the decision page is ready to be shared.
- Christine Barone (Unlicensed) will share via cohort slack on Tuesday.
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4 | MVP | https://docs.google.com/spreadsheets/d/1fz3hEoApCzWR9PvMRA2Yc2Bpq0hkBdvPaxRgfyz8WJA/edit#gid=0 How do we present this document in such a way that others can absorb what it is saying? Have all decisions for Day 1 been made? If not, when? Columns to include in shareable version: Short description (if available) Long description Implemented by Add a status column (done, in progress, not started) Links to decision pages (if available)
| 25 | All | If we have a status column, that will need to be kept up to date since this document is dynamic and changes. Should we hold a 1 hour meeting to introduce the document or should we let reps present this to their local groups? When will groups be ready for document to be shared?
| | - Xiaoli Li check with CDL about their MVP tab and add status column
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5 | EUOS (recurring) | Anything coming up in PPC/FGs that will affect end users and should be shared with EUOS? https://docs.google.com/document/d/19pE99m3xZKp52BJVCBElm_d4bMPCpzRQt1-cW6gf_hQ/edit | 5 | Christine | | Continue to discuss this at the next meeting | - All groups need tp come up with a soft deadline for when decisions that affect everyone can be completed; give to ICs and EUOS.
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6 | PM Update | Awareness of what’s happening / coming soon in the project | 5 | Christine | Ex Libris agreed to provide Alma campuses with 30 days post-go-live access to their old environments (NA02/NA04). ICs will check with their local implementation teams on whether a noon go-live time works.
For Monday project updates and office hours, feel free to skip and watch the recording later if there are no topics or if topics are not a subject of interest. Meetings: List of meetings on Basecamp 5/17: Special meeting on Work Orders. 5/17-5/21 Primo VE Workshop Week - Configs, NOT a training 5/24: Weekly Project Update Meeting & Cutover Questions / Topic (Marci/Laurie) 5/24 & 5/25: Analytics Overview 9-10 am. More information soon. 5/27 Digitization workflows (FFFG). Questions are due May 13 Thurs July 15: TENTATIVE – “What to Expect” Cutover Session (Laurie)
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7 | Homework | | | | | | |
8 | Parking Lot | | | | Future meeting: AEFG questions that came up were re: coordination of Analytics (cross-function?) and... how the Selector role in Alma is changing (people will care, prob fits w/ AEFG, but overloads us....)
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9 | | TOTAL | 70/90 | | | | |