Confirm this assumption: TTF is responsible for organizing kickoffs for all teams.
Do some groups need to go before others?
Should any kickoffs be combined? For example, groups with 2 branches. (may depend on the nature of the kickoff - how interactive it is; and some staff may be on both groups so the full count may be less than 22.) This could mean more time is needed for those sessions. Pros/cons.
Would we do an orientation/kickoff for chairs separately from the other kickoffs?
If so, do we include a save the date in the welcome letter?
See Questions in Welcome Letter Timeline and Process for other related Qs
Do we have a compelling reason to start a group before January? It must be compelling because it will cause complexity.
Could we achieve our goal with another means, e.g., open a dialog on the listserv instead, have a pre-kickoff meeting, etc.?
Do we need a special meeting for provisional chairs to get them set for success?
Any major events or holidays during the weeks of Jan 10-21
What should we cover in the kickoff?
How long will kickoffs be? 1 hour? 90 minutes? 2 hours?
Do we do more than one a day?
Who participates in the kickoff?
TTF members?
What other guests?
Do we want an orientation meeting in advance of kickoffs with general info applicable to all (last time, we held 2 identical sessions to provide a choice of times) Sample orientation
Do we need to include a save the date (or even mention this) in the welcome letter?
Agenda might include such topics as
gov structure
decision making
principles
project tools
What are the questions we need to answer before we can schedule kickoffs?
When do we need answers for the questions?
If we get 75% of P4 members in the new gov, how does that affect our kickoffs?