| 2 | SILS website | Awareness of a decision made in x group Review and approve x decision Discuss and brainstorm on x Decision: use the existing SILS website Update the SILS UC Libraries website home page Remove the word project from the title and other places where it no longer makes sense Action: Ben will draft a home page for SILS, the ongoing service. Are you still able to do this? Yes
| 5 | All | Use CDL website for SILS: https://cdlib.org/services/d2d/sils/ for rewriting “What is SILS” | | |
| 3 | Editorial calendar (recurring) | Final wrap-up message on SILS News (SILS co-chairs) to send 12/13-17 - Adrian to draft | 5 | Ben, Adrian | - Adrian Petrisor will draft Final wrap-up message (SILS co-chairs) to send 12/13-17
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| 4 | Com Leads ongoing checkin | | 25 | All | Workplan with timelines for remaining work Final SILS NEWS/Cohort email (ad-hoc) - move to ad-hoc, not weekly. Thank you/discharge letters (prep work starts week of OCT 4) Ben will work with Kathy Brown on the mail merge letters. When can we expect those? were sent 12/8 and 12/9! Final report (OCT/NOV) Exec summary Editing the overall doc Com Leads section Redacted version (track changes on for Steering, ideally due by 12/7)
Handoff & cleanup (NOV/DEC) Due 12/3 Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.) Do the Phase 4 Handoff template Discuss in Com Leads meeting to make PMs aware of recommendations. Check the Com Leads workplan for any other work that should be included on the Handoff Communication Flow matrix - would it make sense to update this for the service? If so, add to the Handoff work doc as a recommendation. Question form? Linked from Home page under FAQS and at the bottom of the FAQ page.
Divide the thank you letter PDFing and emailing among B&A and C&L Naming convention: P4TY_lastname.pdf 42 each as follow Lena: line 2-43 Christine: line 44 to 86 Ben: line 87-129 Adrian: line 130-169 Ben will divide the work into folders for Com Leads | | |