2021-12-14 Com Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PMOL
@Lena Zentall (Unlicensed) , Co-chair, PMOL
@Ben Alkaly (Unlicensed), Com Leads
@Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from parking lot, slack or email		5	All
2	SILS website	Decision: use the existing SILS website Update the SILS UC Libraries website home page Remove the word project from the title and other places where it no longer makes sense Action: Ben will draft a home page for SILS, the ongoing service. Are you still able to do this? Yes	5	Ben, PMs	Use CDL website for SILS: https://cdlib.org/services/d2d/sils/ for rewriting “What is SILS”
3	Editorial calendar (recurring)	Final wrap-up message on SILS News (SILS co-chairs) to send 12/13-17 - Adrian to draft early impacts not experts yet - it takes time thanks to all	5	Adrian	Ask all-cohort for any talking points about early impacts for a final message on SILS Ask EUOS for quote from patron about impact Adrian is working on it; Ben sent it
4	Com Leads ongoing checkin		25	All	Workplan with timelines for remaining work Final SILS NEWS (see agenda item 3) - Sent on 12/15 - Done! Thank you/discharge letters were sent 12/8 and 12/9! - did you get any responses from staff that their groups were wrong/incomplete? Final report (OCT/NOV) Exec summary Editing the overall doc Com Leads section - Done! Redacted version - Danielle will handle this in 2022. Handoff & cleanup (NOV/DEC) Due 12/3 Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.) Done! Do the Phase 4 Handoff template Discuss in Com Leads meeting to make PMs aware of recommendations. Check the Com Leads workplan for any other work that should be included on the Handoff Question form? Linked from Home page under FAQS and at the bottom of the FAQ page. Decision: Delete the form.	Delete the Question form and remove it from the P4 Confluence home page	PMs to Delete the Question form and remove it from the P4 Confluence home page @Ben Alkaly (Unlicensed) and @Adrian Petrisor will cleanup Communications folders
5	Parking Lot
6	Wrap up		0	All	Any actions or decisions missed?
7		Total	50/50