2021-03-30 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

10

All

• Where should the EUOS timeline live?

  • EUOS timeline PDF to phase 4 timeline page (and add link in the Overview timeline page)

  • note that it’s a working document (there will likely be changes), go through Comm Leads

Add a link to the P4 home page under Timeline. Call it “End-user communications timeline”

Midterm report

Draft ready for SILS Steering and WG?

15

All

“This month in SILS” PILOT

Start of the month talking points about SILS; release as a SILS News.

Workflow:

• Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.)

  • SILS PM talking points

  • EUOS news releases talking points

• Com Leads refine it. Ready to go out on the first of the month as a SILS News.

• Reminder at the SILS chairs meeting.

Do we need this to be a recurring item on the Com Leads agenda to review the responses?

5

All

• Should EUOS timeline PDF go out in SILS News (in addition to wherever else it may be posted)?

• Other responses?

Editorial calendar (recurring)

5

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

• Article on possibilities, not parity to SILS Cohort? https://uc-sils.atlassian.net/wiki/spaces/COOR/pages/1282113926

• Draft brief announcement to Cohort about EUOS timeline with congratulatory quote from G&C. This timeline was presented at the SILS TH on 3/16. (PMs thought a SILS News would be good; JK is checking with EUOS)

SILS Town Hall meeting (recurring)

• Chairs talking points

• Copy slide deck for reuse

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Mar (EUOS): Introduce “UC Library Search 101” deck

• March or May: MVP

• “Systemwide documentation of configuration specifications”

3rd Tuesdays: 5/18

Roles:

• PM update:

• Slides:

• MC:

• Chat: (use Com Leads channel for offline convo)

0

Com Leads

Anything we need to think ahead about?

• Any questions submitted in advance?

Town Hall for All

Communication channels slide (at each meeting)

• Q2: 4/19 11-12

  • EUOS

  • Roundtable on changes SILS will bring to library culture (Com Leads draft questions; Op Leads review questions; Com Leads send final questions by 4/12)

• Q3: 7/29 11-12

  • TBD (Post-go-live shared governance?)

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

• Chat: sharing links , etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

5

Com Leads

• Please send the 4/19 invite for the TH so we get it on GW’s calendar. Chris is on vacation.

• Just discovered there is a CoUL meeting on 7/29 from 9am-1pm. Do we need the SILS co-chairs at that TH? If so, we may need to reschedule the time/day.

• Confirm timeline for questions (see left column)

  • Com Leads draft questions; Op Leads review questions; Com Leads send final questions by 4/12 - update on progress

Reschedule the TH4All for M 8/2 11-12

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Parking Lot

• Consider backups for Confluence. Who would be responsible to do it? Is there an easy way to do it in Confluence?

• In progress: Patron complaint escalation process message (Adrian). Next steps: draft the email to CoUL to share with their library staff.

  • escalation path

  • enough changing to send to all campuses (not just the new-to-Alma campuses)

Wrap up

0

All

Any actions or decisions missed?

Total

50/50