2020-06-25 Op Leads (COM) Meeting notes
Date
Jun 25, 2020 1-2 pm
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads, out
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, PPC/IC liaison (incoming SILS Service Manager)
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads
Josephine Tan, guest
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Co-chairs update | Welcome, Josephine Tan. She will present to Ops Leads on UCSF’s Decision RACI for their local group at 1pm. 4 roles in SILS!
| 1 | Lena |
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2 | Decision RACI | Special guest: Awareness of how UCSF is monitoring decisions at their local campus using this Decision RACI https://wiki.library.ucsf.edu/display/SILS/Decision+Tracking Are there lessons to learn in considering how we monitor decisions across groups? (use tags? pull those tags/field into a column on the all decisions rollup) | 15 | Josephine Tan, guest |
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3 | SILS Service Manager (recurring) | Followup from Tuesday on how to publicize meetings so library staff are aware: Ex Libris Meetings page created. What other info is needed? Include meeting time? This is a general list of all Ex Libris-hosted meetings. The SILS Training group will provide a fuller plan for sharing information about training meetings. | 5 | Caitlin or Lena |
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| @Lena Zentall (Unlicensed) to add times to the Ex Libris meetings page. @Adrian Petrisor will Add link to “All decisions”. Add brief sentence to explain this is a subset of decisions (the ones that have been finalized) |
4 | SILS All Chairs meeting (recurring) Decide how to share roles for note-taking, facilitating, monitoring chat, track attendance (lightweight) , etc. | Topic for next meeting on July 1: Principles, Decision template Formal communication plan needs to be part of the decision-making process and included on each decision page (Ben) For decision pages, PMs to ensure the RACI section is filled out properly. (Talk to PPC about this) (Lena or Neil) | 15 | Lena |
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5 | SILS project blog (recurring) | Items for the blog? | 5 | All |
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| @Adrian Petrisor and @Ben Alkaly (Unlicensed) will check decision rollup for bloggable content for the next blog post |
6 | Alma Certification training Keep this as a regular agenda item for the foreseeable future | Update from Neil on Alma certification training | 5 | Neil |
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7 | (Ops Leads) Ongoing checkin |
| 5 | All |
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8 | Awareness of upcoming communications and anything needed | 10 | Ben, Adrian |
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9 | Work in progress (Com Leads)
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| FYI | Ben, Adrian | Virtual town halls: survey form link will go into the email reminder a week before the meeting. |
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10 | Work in progress (PM Leads) |
| FYI | Christine, Lena, Neil |
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11 | Parking Lot |
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12 |
| Total | 60/60 |
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Future Agenda items
Review outstanding premortem risk mitigation actions with PM Lead
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu