2020-11-17 Com Leads Meeting notes
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, SILS Service Manager
@Adrian Petrisor, Com Leads (out Nov 18-20)
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Checkin/quick updates/anything from parking lot, slack or email
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| @Ben Alkaly (Unlicensed) will send the CDL as operational home doc on Thursday morning 11/19 at 9am @Ben Alkaly (Unlicensed) will post the value props as a PDF on the SILS website. | |
2 | Editorial calendar (recurring) |
| 5 | Ben, Adrian | What’s on deck? Anything we need to think ahead about? |
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3 | Feedback from SILS Chairs on communicating and managing expectations | Email to cohort covering these points? Discuss idea to keep building on FAQs to support cohort members so they have easy talking points when questions arise. Also for PMs who get repetitive questions about the freeze before cutover and the “what ifs” around the go-live date (What if go-live changes? What if one campus is not ready?) Create an email template for general responses or does this fall under the FAQ? “I understand you are anxious. These decisions have not been made yet. The answers will come and we will share them when we have them. We have a well designed process. Answering individual questions is not productive.” (move to next meeting) You are empowered to be a leader for the project and communicate back. Provide the tools and authority for cohort members to answer these questions - email template, FAQ, etc. (Chris & Günter) (move to next meeting) “Cheat sheet” on Confluence for where to go to learn what’s happening in the project: talk to your local group/imp team, talk to co-chairs of a group, website, Confluence (meeting notes, decision pages). | 20 | All |
| Expand the FAQs for the Implementation phase | @Ben Alkaly (Unlicensed) will ask for new FAQS at the SILS chairs. Send to AskSILS-L@ucop.edu or use the form on the FAQ page. @Ben Alkaly (Unlicensed) will send a reminder about sending FAQs to the SILS chairs slack after the meeting. |
4 | SILS Town Hall meeting (recurring)
| 3rd Tuesdays: 11/17 (today!) Roles:
| 10 | Com Leads |
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5 | Com Leads ongoing checkin |
| 0 | All |
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6 | Parking Lot |
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7 | Wrap up |
| 5 | All | Any actions or decisions missed? |
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8 |
| Total | 40/50 |
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Work in Progress:
Com Leads
Virtual town hall for cohort
Virtual town hall for all (start early Nov; quarterly)
Celebration milestones and what’s involved
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu