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1 | Checkin/quick updates/anything from parking lot, slack or email | | | All | SILS Chairs 7/14: | | |
2 | Go Live communications week of go-live | OP: Congratulations message from UC president will be published by OP (Deadline?) Template for each UL to send to their own campus. Get input from EUOS and IT. Reiterate - ensuring staff know they won’t be experts in the new system on day one. Insert your local links to FAQ, Primo search, training docs and other important links. 7/27 Gunter & Chris: Thank you to the cohort - Day of go live. Recognize all the effort that went into getting us to go-live. Work continues but taking a moment to thank everyone. SILS News: 7/29 or 7/30 (or when all campuses are live) Congratulations! live with MVP - more decisions and work will be coming; and here’s what’s coming next. Reminder of UC-wide town hall on 8/2.
| 30 | | Any updates to report? Joint letter will come from President & Provost. No action needed now. Letter will be sent post-go-live. We will need 2 versions of email templates to send to ULs: 1 if campuses go live as scheduled, 1 if they do not. Ben will draft the letters by the end of this week for us to edit. Done! Delay version: Who should the delay letter come from? UL or IC? How many different versions of the letter are needed? staff, campus community. MORE DISCUSSION NEEDED. WAIT FOR BEN. DISCUSS WITH EUOS CO-CHAIRS. (Adrian will schedule a meeting)
Confirm if these templates go to CoUL or to EUOS/Coms rep. When is it due? Ben will ask for local Communications contact at campuses for sending the UL message at each campus.
(from 6/30) Thank you to the cohort from SILS co-chairs via SILS-Cohort & SILS News on July 27. Ben will work on this when he returns from vacay.
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3 | “This month in SILS” PILOT Start of the month talking points about SILS; release as a SILS News. Workflow: Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.) Com Leads refine it. Ready to go out on the first of the month as a SILS News. Reminder at the SILS chairs meeting.
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4 | Editorial calendar (recurring) | | 5 | Ben, Adrian | | | |
5 | Town Hall for All Communication channels slide (at each meeting) Q3: 8/2 10:30-noon Roundtable - highlights and kudos, MVP and how decisions were made and a couple of examples of decisions Or ask for one thing that is transformative about Alma/Primo? (Com Leads draft questions; Op Leads review questions; Com Leads send final questions by DATE) Post-go-live shared governance? No, in September.
| Roles: PM update: Slides: MC: Tech role: Ben (mutes/unmutes), advances slides, gives remote control access, and starts recording Moderator Chat: - use Com Leads channel Public chat: sharing links, etc.- PMs Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.
| 10 | Com Leads | (from 6/30) | | |
6 | Com Leads ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
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7 | Parking Lot | | | | | | |
8 | Wrap up | | 0 | All | Any actions or decisions missed? | | |
9 | | Total | 35/50 | | | | |