2021-02-16 Com Leads (A&B only) Meeting notes

Attendees

  • @Ben Alkaly (Unlicensed), Com Leads

  • @Adrian Petrisor, Com Leads

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Editorial Calendar

 

3

All

  • This week: Announce “Resource Lake” (cohort)

  • Next week? Announce SGTF poll findings (SILS News/with Danielle)ad

 

 

2

Feb. Cohort Town Hall

Review deck

10

All

  • Chairs update

  • PM update

  • RMFG confirmed

  • ILL/Fulfiullment

  • Short EUOS update; share “UC Library Search 101”

 

@Adrian Petrisor to reach out to Elizabeth Rodriguez

3

Comms Plan / Third Member

How to build/add’l resources

Start forming charge for “SILS Publicist”

15

 

 

 

 

4

Town Hall for All Debrief/ April Planning

 

0

 

  • Pre-TH checklist

    • Proofing deck, presenter prep, webinar settings

  • Use “Remote Control” function for presenters (slide advancing)

  • Questions:

  1. Qs that we don’t want to answer publicly - decision tree (inappropriate - any other category?)

  2. Hardball Qs - ask for clarification, acknowledge complexity, clarify that the answer is not going to cover everything

  3. Qs that come in the Chat box - does the moderator copy it it the Q&A box along with name of person submitting it?

  4. Qs that are answered immediately by one panelist - Q&A moderator reads both Q and A

  5. Qs that require follow-up - the panelist who is willing to answer unmutes the person who asked

  6. Assign Q&A arbiter role

  7. Qs that may be answered by one of group chairs: one of the PMs copies the Q in #sils-chairs, and then one of the chairs responds that they can answer. At this point, the PM unmutes the chair and lets the MC that they can read the question

Defined Roles

  • MC

  • Tech: Advance slides, record

  • Q&A Arbiter: one of PM’s

  • Chat engagement person: the other PM

 

 

5

Wrap up

 

0

All

Any actions or decisions missed?

 

 

6

 

Total

28/30

 

 

 

 

Work in Progress:

Com Leads

  • SILS Communications Calendar

  • Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

  • Communicating from project to local groups (where to document this?)

  • Blogs

  • Virtual town hall for cohort

  • Virtual town hall for all (start early Nov; quarterly)

  • Celebration milestones and what’s involved

  • Communicating the value of SILS

  • Communicating about integrations work to ensure staff resources are available/ready (Adrian + Todd Grappone)

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu