2020-08-20 Op Leads (COM) Meeting notes
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads (may be a little late 8/25; vac 9/4-9/8)
@Caitlin Nelson, SILS Service Manager
@Adrian Petrisor, Com Leads, out
@Neil Weingarten, PM Leads
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Checkin/quick updates/anything from slack or email
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| 5 | All | The TH was a success!
10-11 Ben is presenting to leadership council locally at UCLA - may be late. Invite Danielle to Ops Leads on a Tuesday 11-12 to request Ops Leads gather impressions/feedback on how things are going to shape ongoing gov, covering what’s in scope (decision-making, how parts engage each other, PM’ing moving forward), and what’s not. What date works? 8/25. Add PPC co-chairs and IT co-chairs to ExL UC PM Confluence? Yes. Reminder to use vacation/out page to record time out. PMs will slack a reminder to everyone. Include a link to the Gdrive doc on your Confluence home page so it’s more visible. Caitlin: IC, PPC, WG, PM, TOC? Yes! At the end of the meeting, let’s take time to review any decisions or actions missed. | Check with Danielle for 8/25, then 9/1 as backup. | @Ben Alkaly (Unlicensed) will talk to Adrian about a survey to cohort asking what they would like in future THs @Adrian Petrisor will check on the recording for the 8/18 TH @Ben Alkaly (Unlicensed) to check if Adrian can present the value props at the 9/4 WG meeting. @Lena Zentall (Unlicensed) will verify which meeting date Danielle can attend: 8/25 or 9/1 @Christine Barone (Unlicensed) add IT chairs and PPC chairs and project co-chairs to the ExL-UC PM space PMs ask chairs to add links to their confluence space for the vacations/out page in their group’s Gdrive |
2 | (Ops Leads) Ongoing checkin |
| 15 | All |
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| @Lena Zentall (Unlicensed) to ask Marci how public links work and share back with Ben & Adrian. (CB placed this Q on meeting agenda with Marci for today.) @Lena Zentall (Unlicensed) to add to agenda for SILS chairs 9/9 report from Com Leads on meetings with chairs. |
3 | SILS Service Manager (recurring) |
| 5 | Caitlin |
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4 | Alma Training (recurring) | Oct Alma workshops: Did IT’s proposed schedule go to Ex Libris yet? (was due 8/19) Would it be possible to share the valuable content from IT’s 8/18 email on Primo VE training, certification training, FAQ on Confluence? Or Google shared drive? EXL would like to have the spring training workshops scheduled by end of August or mid-September. | 5 | Neil |
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5 | SILS All Chairs meeting (recurring)
| Topic for next meeting on Aug 26? Training? Ask about interest in topics on SILS chairs channel? PPC channel? Or cancel? Topic for co-chairs? More on testing… FGs share testing plans? Ask chairs about the idea of a problem log and corresponding slack channel for sharing issues and learning from one another during testing. Are there other ideas for how to do this? How do we include those who are testing, but not part of the cohort? See PPC-SC notes RFP #1 priority “essential” requirements to use for test plans or as a reference for what the functionality is supposed to be if something does not seem to be working as expected. (Reminder: NDA is still in place for vendor responses. They should not be shared outside UC.) | 10 | All |
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6 | SILS project blog (recurring) | Items for the blog? | 0 | All |
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7 | Awareness of upcoming communications and anything needed | 0 | Ben, Adrian |
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8 | Work in progress (Com Leads)
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| FYI | Ben, Adrian |
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9 | Work in progress (PM Leads) |
| FYI | Christine, Lena, Neil |
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10 | Parking Lot |
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11 | Wrap up |
| 5 | All | Any actions or decisions missed? |
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12 |
| Total | 45/50 |
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