2021-05-10 Com Leads (A&B only) Meeting notes

Editorial Calendar

Anything coming up

5

All

• SGTF and This month are sent

April Town Hall for All (also see #5)

Draft Roundtable questions

Start Chairs Talking Points

10

All

W

Prompt audience to answer same questions - post synchronously

Adrian - Host

Ben - Tech

L or C - Chat (incl. adding links)

L or C - Questions

Phase 4 Midterm Report (Public Version)

Review WG notes

20

All

May SILS Town Hall

0

• Pre-TH checklist

  • Proofing deck, presenter prep, webinar settings

• Use “Remote Control” function for presenters (slide advancing)

• Questions:

1. Qs that we don’t want to answer publicly - decision tree (inappropriate - any other category?) | Not realistic

2. Hardball Qs - ask for clarification, acknowledge complexity, clarify that the answer is not going to cover everything | Adrian is prepared to do this in moderator role … But, how to assess?

3. Qs that come in the Chat box - does the moderator copy it it the Q&A box along with name of person submitting it? | Yes

4. Qs that are answered immediately by one presenter - Q&A moderator reads both Q and A | Ben investigates

5. Qs that require follow-up - the presenter who is willing to answer unmutes the person who asked | Once a question has been selected, the Tech is unmuting the person who asked the question

6. Assign Q&A arbiter role | only veto power

7. Qs that may be answered by one of group chairs: one of the PMs copies the Q in #sils-chairs, and then one of the chairs responds that they can answer. At this point, the PM unmutes the chair and lets the MC know that they can read the question

Defined Roles

• MC - Adrian

• Tech: Advance slides, record - Ben

• Q&A Arbiter: one of PM’s

• Chat engagement person: the other PM

Wrap up

0

All

Any actions or decisions missed?

For PM mtg:

• SILS News needed on Alma/ Primo VE Authorization Configuration Completion?

• Confirming next steps on mid-term report

Total

50/60