2021-11-16 Com Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PMOL
@Lena Zentall (Unlicensed) , Co-chair, PMOL
@Ben Alkaly (Unlicensed), Com Leads
@Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from parking lot, slack or email		0	All	Ben is out 11/30
2	Publicizing the new cohort and publishing the new SILS rosters	Discuss where we should publish the new SILS rosters; welcome letters have been sent 11/15. Discuss how to publicize the new cohort. SILS News? An easy place for now would be the SILS website Rosters page in a new “UCLAS-integrated SILS” or “Operational SILS” or “Ongoing SILS” or some such heading.	15	All	Update the SILS UC Libraries website home page Remove the word project from the title and other places where it no longer makes sense Update breadcrumb on Documents page (move to SILS rather than SLASIAC)		@Ben Alkaly (Unlicensed) will draft a home page for SILS, the ongoing service. @Lena Zentall (Unlicensed) will post rosters on SILS website Rosters page @Christine Barone (Unlicensed) and @Lena Zentall (Unlicensed) to draft SILS News to announce new cohort.
3	Editorial calendar (recurring)		0	Ben, Adrian
4	Com Leads ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All	Workplan with timelines for remaining work SILS NEWS/Cohort email (ad-hoc) - move to ad-hoc, not weekly. eScholarship as a place for SILS publications Adrian is discussing with Donald this week. Thank you/discharge letters (prep work starts week of OCT 4) Ben will work with Kathy Brown on the mail merge letters. Christine is verifying everyone is on the sheet who should get a letter. Done! Ben will invite cohort to ensure their information is accurate on the sheet by end of this week. Draft Thank you letters - Ben will do this by week of 10/25 Samples from phase 3 (mail merge, email cover letter, letter, etc.) Ben and Adrian discussed the thank you letter and want to make it more celebratory. Send in early December per SILS co-chairs. Weds, 12/8 before noon. Final report (OCT/NOV) Exec summary Editing the overall doc Com Leads section Handoff & cleanup (NOV/DEC) Due 12/3 Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.) Do the Phase 4 Handoff template Discuss in Com Leads meeting to make PMs aware of recommendations.	Divide the PDFing and emailing among B&A and C&L Naming convention: P4TY_lastname.pdf 42 each as follow Lena: line 2-43 Christine: line 44 to 86 Ben: line 87-129 Adrian: line 130-169	@Christine Barone (Unlicensed) will create UL cheat sheet
5	Parking Lot
6	Wrap up		0	All	Any actions or decisions missed?
7		Total	50/50