2021-11-16 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

0

All

Ben is out 11/30

Publicizing the new cohort and publishing the new SILS rosters

Discuss where we should publish the new SILS rosters; welcome letters have been sent 11/15.

Discuss how to publicize the new cohort. SILS News?

An easy place for now would be the SILS website Rosters page in a new “UCLAS-integrated SILS” or “Operational SILS” or “Ongoing SILS” or some such heading.

15

All

• Update the SILS UC Libraries website home page

• Remove the word project from the title and other places where it no longer makes sense

• Update breadcrumb on Documents page (move to SILS rather than SLASIAC)

@Christine Barone (Unlicensed) and @Lena Zentall (Unlicensed) to draft SILS News to announce new cohort.

Editorial calendar (recurring)

0

Ben, Adrian

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

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All

Workplan with timelines for remaining work

• SILS NEWS/Cohort email (ad-hoc) - move to ad-hoc, not weekly.

• eScholarship as a place for SILS publications

  • Adrian is discussing with Donald this week.

• Thank you/discharge letters (prep work starts week of OCT 4)

  1. Ben will work with Kathy Brown on the mail merge letters.

  2. Christine is verifying everyone is on the sheet who should get a letter. Done!

  3. Ben will invite cohort to ensure their information is accurate on the sheet by end of this week.

  4. Draft Thank you letters - Ben will do this by week of 10/25

     • Samples from phase 3 (mail merge, email cover letter, letter, etc.)

     • Ben and Adrian discussed the thank you letter and want to make it more celebratory.

  5. Send in early December per SILS co-chairs. Weds, 12/8 before noon.

• Final report (OCT/NOV)

  1. Exec summary

  2. Editing the overall doc

  3. Com Leads section

• Handoff & cleanup (NOV/DEC) Due 12/3

  1. Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.)

  2. Do the Phase 4 Handoff template

  3. Discuss in Com Leads meeting to make PMs aware of recommendations.

Divide the PDFing and emailing among B&A and C&L

Naming convention: P4TY_lastname.pdf

42 each as follow

Lena: line 2-43

Christine: line 44 to 86

Ben: line 87-129

Adrian: line 130-169

Parking Lot

Wrap up

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All

Any actions or decisions missed?

Total

50/50