2020-09-10 Op Leads (COM) Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

1

All

Reminder to check off your “done” tasks from the task report.

SILS value props

Awareness of next steps; assign deadlines

5

All

Next steps:

1. Ben or Adrian will post a copy of the value props and stakeholders in DOC gdrive in the SILS value propositions subfolder and share the links with Donald along with Adrian’s email.

2. Ben will draft an email to DOC briefly explaining the objective of the value props with links to docs. Share with Donald.

3. Donald will take the value props to DOC for review/edit. Provide a deadline for feedback: one week by 9/18.

4. Co-chairs will share value props with CoUL for approval.(at CoUL meeting in Sep)

5. After value props are approved by DOC and CoUL, Ben will share the value props in a SILS News.

6. And, place the value props document on the SILS Website.

Basecamp

Revisit our policy on limiting Basecamp as we enter the full implementation phase; document our reasons.

From SILS Chair 9/9 meeting: Task the Ops Leads with creating a “Best Practices” document for BC

See 9/8 Ops Leads notes

20

All

Immediate next steps this week:

1. Create a decision page (Done! Needs Op Leads review)

   1. If we do agree to open up BC a little more, ensure that the limitation that BC access will only be given upon request as needed.

2. First draft of best practices by Op Leads (In progress in decision page)

3. Share with ICs, PPC, IT, SILS chairs to edit

4. Consult with Marci

5. Confirm where on BC to post the request for accounts

SILS project blog (recurring)

Is the blog necessary?

10

All

• Blog has been challenging - finding the time!

• Is anyone reading it? And is it providing value? If not, delete it?

• Agreement we are communicating this same information to the cohort effectively and we don’t need it.

• Interview different groups to create blog posts such as the ICs on how they are organized locally and how it’s going. Ask 3 questions. Do a seasonal series.

Keep blog space open for groups to blog.

Alma Training (recurring)

Update on progress

5

Neil

October workshops update - approved schedule? Still waiting to hear from ExL.

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Op Leads feedback on shared gov

Continue work on https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit#

What’s the best way to add to this document? On our own or together?

20

Time-permitting

Communicating about integrations work

Determine approach and who’s involved https://docs.google.com/document/d/1ZU4-h19rqUCBNX-4NS0DI25Is-6ZBI4_hDKB_Kpu_CM/edit#

15

Time-permitting, not urgent

SILS All Chairs meeting (recurring)

• Note-taking:

• Facilitating:

• Monitoring chat: All

• Track attendance:

Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.

Topics for next meeting: Sep 23

• Proposed Agenda Topics

0

All

Discuss week of 9/14

SILS Town Hall meeting (recurring)

3rd Tuesdays

0

Com Leads

Checkin 9/15

SILS Service Manager (recurring)

0

Caitlin

Parking Lot

• Continue work for SGTF (from Danielle’s visit 8/25) - need to summarize thoughts

• Start thinking about SILS Town Hall for All (open to all staff)

• Premortem checkins - Hold for a future meeting

Wrap up

5

All

Any actions or decisions missed?

Total

50/50