2020-09-08 Op Leads (PM) Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

All

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

15

All

• Is communication flows diagram completed and published? Done!

• Awareness of upcoming communications and anything needed? No.

• Waiting on feedback on the report on Takeaways from meetings with chairs to see if there are actions.

• Revisit our policy on limiting Basecamp as we enter the full implementation phase; document our reasons.

  • Who has access now?

    • IT members

    • Chairs

    • ICs

    • Op Leads

  • Avoids duplication of many people posting questions on the same issue.

  • Fewer people with accounts means it’s easier to prioritize questions that are time-critical.

  • If we open it, we need best practices for use

    • don’t post questions without checking with co-chairs of your group or your IC

    • you are coming late, your question may have been answered. here’s where to look for the answer first (list of where to check for answers - your group first)

    • Here’s how to set up your notification - daily digest

    • don’t check off something as “done”

    • Ask Ex Libris when it’s time for questions looking ahead; poster should qualify urgency.

    • Use categories to tag by topic.

  • Limit to only cohort? Do not include local implementation team members who are not in the cohort? Allow ICs to determine who on the local teams should be included.

  • Grant access upon request; we will not add everyone on the project. Go through your chair or IC for requesting an account.

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Christine

• Monitoring chat: All

• Track attendance: Lena

Topics for next meeting: Sep 9

Role assignment

20

All

• Review findings and actions from meetings with chairs (Com Leads, Ben & Adrian). How much time needed for this? (20) Brief shout out that the next TH is on 9/15 and topic(s).

• Possible other topics:

  • October workshops/training? (if possible)

  • Others?

• Assign roles

• Proposed Agenda Topics

SILS Service Manager (recurring)

0

Caitlin

Alma Training (recurring)

Update on progress

0

Neil

SILS project blog (recurring)

Items for the blog?

0

All

• Blog has been challenging - finding the time!

Parking Lot

• Continue work for SGTF (from Danielle’s visit 8/25) - need to summarize thoughts

• Start thinking about SILS Town Hall for All (open to all staff)

• Premortem checkins - Hold for a future meeting

Wrap up

5

All

Any actions or decisions missed?

Total

50/50