2020-09-01 Op Leads (PM) Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads, out (vac 9/4-9/8)
@Caitlin Nelson, SILS Service Manager, out
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		5	All	Coordinators group - slack channel: Do Com Leads want to be on this channel? Not needed. PMs will let B&A know if there’s an issue that needs communication. Lena requested accounts for Neil, Melanie Ramiro, Stacy Brinkman to UC Libs SILS website.	Coordinator slack channel access - not needed for Com Leads at this time.
2	(Ops Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	15	All	Adrian presenting value props at WG 9/4 Next steps: after the document is finalized, how is it disseminated? Posted to SILS website or confluence? Email? Give to CoUL and let them distribute as needed? Need instructions for how to use it – tailor the message to your local campus for your local need. Contact the COL if you need help creating talking points. Do we need to call out the typical use cases for when this information would be needed? Premortem checkins - HOLD this for 9/3		@Ben Alkaly (Unlicensed) will share a link to the value props document with the WG as a preread for 9/4 meeting
3	SILS Service Manager (recurring)		0	Caitlin	Quiet right now as everyone waits for the VG environments
4	Alma Training (recurring)	Update on progress	5	Neil	HOLD for 9/3
5	SILS All Chairs meeting (recurring) Note-taking: Lena Facilitating: Christine Monitoring chat: All Track attendance: Lena	Topics for next meeting: Sep 9?	5	All	Review findings and actions from meetings with chairs (Com Leads) HOLD for 9/3
6	SILS project blog (recurring)	Items for the blog?	0	All	Blog has been challenging - finding the time!
7	(COM) SILS Communications Calendar	Awareness of upcoming communications and anything needed	0	Ben, Adrian
8	Work in progress (Com Leads)	Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Celebration milestones and what’s involved Communicating the value of SILS	5	Ben, Adrian	Is communication flows diagram completed and published? Start thinking about SILS Town Hall for All (open to all staff)
9	Work in progress (PM Leads)	All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices timeline (extend beyond go-live), identify critical path & intense work periods	FYI	Christine, Lena, Neil
10	Parking Lot				Continue work for SGTF (from Danielle’s visit 8/25) - need to summarize thoughts
11	Wrap up		5	All	Any actions or decisions missed?
12		Total	50/50