2020-05-19 Op Leads (PM) Meeting notes
Date
May 19, 2020 11-12 pm
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, PPC/IC liaison
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
---|---|---|---|---|---|---|---|
1 | Co-chairs update | Awareness of work in progress:
| 5 | Christine |
|
| @Ben Alkaly (Unlicensed) will announce all-cohort slack to Cohort along with other items CB/LZ mentioned |
2 | Covering PM needs | Assign deadlines and next steps for identifying PM needs for ICs and PPC groups. Add to agenda for the PPC and IC steering groups. Can Caitlin and Neil take this to their respective steering groups? Bring back for discussion in PM Leads (ideally next week). How long is Neil able to stay on PPC? When do we transition new PM on? | 5 | Christine |
|
| @Caitlin Nelson to add to IC steering agenda: discuss PM needs. Findings due 5/27 to CB/LZ. @Caitlin Nelson and @Neil Weingarten to add to PPC steering agenda: discuss PM needs. Findings due 5/27 to CB/LZ. |
3 | (Ops Leads) Communication flows | Ensure we understand the deliverables; assign work and deadlines.
| 10 | Lena |
|
| @Ben Alkaly (Unlicensed) and @Adrian Petrisor will create a draft of Communication Flow doc for the Ops Leads meeting on 5/26 @Lena Zentall (Unlicensed) will Create a table on Confluence showing SILS services and what’s going away: when is it going away, is it still in discussion, how it relates to SILS, does it affect implementation or is it post-go-live? This will help in decision-making for FGs. |
4 | Discuss Confluence site | 10 | Ben, Adrian |
| Disable comments (we will turn it back on by space if required) | @Neil Weingarten to get links to internal training to Ben for Confluence home page. @Adrian Petrisor will investigate the footer and why it does not show up universally on all home pages (likely needs to be set per space) | |
5 | (PM Leads) Premortem risks and actions | Agreement on mitigation-tracking plan. Where do we track the risks and mitigations? Leave in place on shared drive? Yes. How do we track the actions? Do we transfer them to a Task page on Confluence? Yes. Note that the action is in Confluence. FYI. Confluence has an interesting premortem template that takes a diff approach (glass half empty/half full) Next time, review outstanding actions. | 5 | Lena |
|
| @Lena Zentall (Unlicensed) will move actions from premortems to Confluence for tracking and ensure they are assigned to people. |
6 | (PM Leads) Ongoing checkin |
| 10 | All |
|
| @Neil Weingarten and @Christine Barone (Unlicensed) and @Lena Zentall (Unlicensed) will draft and send the agenda re IT liaisons meeting (ensure UL message is sent by GW/CS first) |
7 | (Com) SILS FAQ |
| 0 | Ben, Adrian | Hold for 5/21 Com meeting | Deadline for FAQ answers is May 23rd for first review |
|
8 | (Com) Slack channel for cohort members to thank each other | Purpose:
If yes, add to Communications plan and name the channel | 0 | Ben, Adrian | Hold for 5/21 Com meeting |
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9 | (COM) SILS News Editorial Calendar | Awareness of upcoming communications and anything needed | 0 |
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10 | Parking Lot |
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11 |
| Total | 60/60 |
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Future Agenda items
PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.
Add to 5/26 agenda: Communication flows documentation review (Adrian & Ben)
Add to 5/28 agenda: discuss PM needs and plans to distribute work (PM Leads)
Review outstanding premortem risk mitigation actions with PM Leads
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