2020-05-12 Op Leads (PM) Meeting notes
Date
May 12, 2020 11-12
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, IC/PPC liaison
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads
Not Attending
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
---|---|---|---|---|---|---|---|
1 | PM co-chairs update | Bill Hackenberg is no longer with the SILS Project. We will meet with IC-Steering to discuss PM needs. Reinventing the Operation Leads meeting, continued
| 10 | Christine & Lena |
| Agreement to self-serve on adding agenda items to the agenda with a heads-up on the Op Leads channel that includes the topic and time involved. Op Leads will review whether having 2 meetings is working. We will look at what works, what doesn’t, lessons learned and what needs to change (if anything). |
|
2 | (OP Leads) Step B (Liaison Members) | Awareness that liaison members on the Internal Training team would like the option to attend meetings The request for an amendment to the current wording of the SILS phase 4 governance structure document is being brought to SILS working group on 5/14 | 5 | Neil |
|
| @Christine Barone (Unlicensed) to invite Neil to Steering and WG to present on Internal Training. |
3 | (OP Leads) Training | Discuss the approach and recommended training for cohort groups | 15 | Neil |
|
| @Ben Alkaly (Unlicensed) or @Adrian Petrisor to determine where to share Basic Tracks training link on Confluence. @Neil Weingarten will create a page on Internal Training space that @Ben Alkaly (Unlicensed) will link to |
4 | (Op Leads) Opening confluence Decision page (includes communication plan) Opening Confluence | Understand pending work:
Awareness that Vacations/Out were deleted on Confluence and new pages created in G Shared Drive. | 15 | All |
| The Communication Op Leads are empowered to decide on the final layout for the wiki. Top level FAQs will be live by June 1. By today the decision as to which FAQs will be in the initial document will be decided. | @Ben Alkaly (Unlicensed) will discuss with Adrian feedback from today’s meeting on headers/categories for Confluence landing page @Ben Alkaly (Unlicensed) and @Adrian Petrisor will select which items will be in the FAQ version that is ready for June 1 |
5 | (Ops Leads) Local campus implementation teams/contacts https://docs.google.com/spreadsheets/d/1IGEn-g0op7J4GQzNCkzAmaCu6rTlfa8YUQe15o9q5GY/edit#gid=0 | Have we fully defined the problem we are trying to solve? How is communication disseminated from project to local groups? Do we need to track contacts? Problem statement: we need to know who to contact at campuses in different cases. It would be helpful to have a document of who’s doing what. No single point person in Phase 4.
| Table for now |
|
|
|
|
6 | (PM) Ongoing checkin |
| 10 | All |
|
|
|
7 | (COM) SILS News Editorial Calendar | Awareness of upcoming communications and anything needed |
|
|
|
|
|
8 | Parking Lot |
|
|
|
|
|
|
9 |
| Total | 60/60 |
|
|
|
|
Future Agenda items
PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.
Premortem results (See April 28 meeting)
Com Leads agenda: Decision dashboard (how that would look, where it will live. Comm leads will need to decide by the end of the month. discussed at April 14 Steering meeting)
Com Leads agenda: SILS abbreviations
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu