2020-10-01 PM Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Caitlin Nelson, SILS Service Manager
@Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All			@Christine Barone (Unlicensed) to update the meeting title for Thursday meeting to PM Leads.
2	Training, IC, PPC, SSM	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	20	All	PPC - meeting for the first time this Friday since 9/11. Still need to decide if they want to have a “lessons learned” event for themselves. ICs are having theirs on 11/2 with ExL. Testing continues. Will know more after 10/2.
3	Coordinators Discussion & Project Communications	Do we need a meeting with this group to launch it and have a shared understanding of expectations, roles, tools available (timelines, etc.)	10	All	Start with a one-time introduction meeting for Coordinators with IC and PPC; IT co-chairs are in flux right now. Intent is not to have a recurring meeting. Ask ICs and PPC co-chairs: What do you see coming up that will need to be coordinated? decisions? Week of Oct 12-16
4	SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance: Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.	Topics for next meeting: Oct 21 https://uc-sils.atlassian.net/wiki/spaces/SC/pages/edit-v2/587366612	5	All	RLFs (Lena to grab notes from IC Steering), see notes from IC meeting Sep 24 Proposal to discuss at SILS Chairs meeting. Lynne and Cathy to lead this discussion. Carlo and Tom as sponsors. Actions: Lynne, Tom, Carlo to organize a session on RLF questions (how do UCs want to display information? what do we want for depositing and requesting? what questions do we want to ask Ex Libris? Action: Lena will put RLF discussion on SILS Chairs next agenda (Oct 21). Tom, Carlo, Lynne, Cathy will facilitate the discussion.
5	Parking Lot				Share ExL recording links on Confluence? (would need to get permission from ExL and others) Consider a buddy system for local campus staff (particularly for post-go-live training and other work), pairing a new campus with an existing Alma campus for the local implementation teams. Match by size (student count): Davis, Irvine, Riverside, Santa Barbara, Santa Cruz. Identify risks of not having a buddy system. Post this idea on the Coordinator. Identify times when a buddy is needed, benefits/risks. Premortem checkins - Hold for a future meeting timeline (extend beyond go-live), identify critical path & intense work periods Adrian & Todd are working on integrations communication work		@Neil Weingarten First step, Neil will draft a pros/cons/benefits/risks one-pager on the buddy system + what are those times when a buddy is needed.
6	Wrap up		5	All	Any actions or decisions missed?
7		Total	40/50