2021-01-14 PM Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Joanna Kang (Unlicensed), PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Caitlin Nelson, SILS Service Manager, out on leave

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All	For week of Jan 18: Premortem checkins - Continue work
2	Training, IC, PPC, SSM	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	5	All	Training documentation (followup from SILS Chairs) Confirm whether training docs gathered by Internal Training need to be approved/vetted (by PPC?)? Everyone will have access to the documents at UC (sharing link) Documents would have a first vetting/editing pass from IT before moving along for approval. Including a check for accessibility, DEI. Who would do this? IT. What’s the risk? inaccurate content, doesn’t meet accessibility standards. Content vetting would be PPC or appropriate FG if obvious. Risk: Do FGs have time for this? Final stamp of approval needed? who would give this? Doesn’t seem necessary. Verified/vetted indicated on the document or by placement in a labeled folder “verified”, “in process”, etc.
3	EUOS	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All	Onboard Kimmy Hescock to EUOS in January; coordinate with Joanna. Timing for Kimmy joining EUOS? EUOS steering meets tomorrow. Joanna will learn more then Determine which project collaboration tools she needs accounts on. All? Slack, Google, Confluence What is EUOS' process for being inclusive in the design and decision-making process (with the whole group)? Would Kimmy come to whole group meetings or just steering to present?		@Joanna Kang (Unlicensed) will let PMs know when to onboard Kimmy
4	SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance: Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.	Topics for next meeting: Jan 27 https://uc-sils.atlassian.net/wiki/spaces/SC/pages/edit-v2/587366612	0	All
5	Parking Lot				Create a contingency plan that all participants agree to and get signoff: what if one campus falls behind; what if Ex Libris falls behind schedule (ICG) DISCUSS WITH MARCI AT EXLPM MEETING & WG. TIMING: DISCUSS AFTER TEST LOAD.
6			5	All	Any actions or decisions missed?
7		Total	50/50