2020-06-02 Op Leads (PM) Meeting notes
Date
Jun 2, 2020 11-12 pm
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, PPC/IC liaison
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads, unavailable
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Co-chairs update | UC Davis is investigating new beta feature in Gdrive that would allow us to add someone to just one folder in a drive Confluence home page: Keep heading unlinked? | 5 | Christine |
| Headings in Confluence should not be hyperlinked. It does not display properly when you are not logged in.
| @Adrian Petrisor will delete the draft Confluence home page and change headers to black type. @Ben Alkaly (Unlicensed) will add a link to the wiki and SILS News from SILS website and add recent SILS News. |
2 | (Op Leads) | Review / finalize work plans
PM Leads work plan Com Leads work plan | 15 | Lena | Ben and Adrian met with EUOS today. They agreed to have a monthly checkins with EUOS group. Question arose about how will communication happen in the post-go-live operational phase. Communication should continue. Com Leads will schedule meetings each week with chairs of groups. The goal will be to discuss:
Next step, meet with Internal Training group to discuss overlaps and who does what and how Com leads can support Internal Training. | Com Leads will meet monthly with a subset of the End User Outreach group + Training PM Neil. | Add COM Leads work plan review to agenda for June 9 Ops Lead @Christine Barone (Unlicensed) to invite Adrian to June 12 WG. |
3 | Monthly Cohort Town Halls for Cohort | Review plan for monthly cohort town halls: Proposed agenda format: | 15 | Adrian |
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4 | (Op Leads) | From PPC: Request to change the decision template to include “scope = vanguard” somewhere. | 20 | Christine, Caitlin | Moved to 6/4 meeting |
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5 | (Ops Leads) Ongoing checkin | PPC, IC, TOC checkin:
| 15 | Christine, Lena, Neil, Caitlin | HOLD |
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6 | (Op Leads) | Review intro to the zones https://docs.google.com/document/d/1kEZXtIddN5N-x0k5an3q_us6iAsjojRcNC0m-o0SN0E/edit | 5 | Neil | Table for later meeting |
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7 | (COM) SILS News Editorial Calendar | Awareness of upcoming communications and anything needed | 0 | Ben, Adrian |
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8 | Parking Lot |
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9 |
| Total | 60/60 |
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Future Agenda items
Communication flows documentation review (Adrian & Ben)
Review outstanding premortem risk mitigation actions with PM Leads
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