2020-05-05 Op Leads Meeting notes
eDate
May 5, 2020 11-12
Attendees
@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads (Notetaker)
@Bill Hackenberg (UCLA) (Unlicensed), PM Leads
@Caitlin Nelson, interim project lead for ICs
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Co-chairs update | Reinventing Op Leads meeting
| 5 | Christine |
| Op Leads will trade note-taking duties in alphabetical order by last name. Op Leads meetings will be recorded upon request. If someone cannot make a meeting, they can request we record it. The recordings will be saved on Google Drive in a folder with limited access. |
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2 | (Op Leads) Opening confluence | Decide timeline for opening Confluence. Friday, May 29 (or Monday, June 1) to give Com Leads and PMs time to prepare content. Opening Confluence will likely spawn questions outside the cohort. (could be time-intensive for Com Leads) Determine what content needs to be in place on Confluence and if anything needs to be removed to avoid confusion
Communication via:
| 5 | Christine |
| Open the SILS confluence site to the public on Jun 1, 2020 | @Christine Barone (Unlicensed) to Add Opening confluence topic to Com Leads agenda for May 7. |
3 | (Op Leads) Seeking information or assigning homework at campuses
| Next step: meeting with COMLeads, PMs, CN, Xiaoli Li Scenario: A FG needs more information in order to answer a policy question. They might address this by:
| 5 | Caitlin |
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| @Lena Zentall (Unlicensed) or @Christine Barone (Unlicensed) to schedule with Xiaoli and Neil. Add to agenda for May 7 Com Leads |
4 | (Ops Leads) Local campus implementation teams | Would it be worthwhile to document how local campus groups are structured and governed? Why? Why now? For internal reference by PMs, Com Leads, WG, etc. Or, would this be useful “public” information on Confluence? in phase 3, we did not document this info, but we had the Campus Liaisons who were in charge of communications. The IC is not the replacement for the CL. If yes, what’s our first step? How is communication disseminated from project to local groups? Do we need to track contacts here? | 5 | Lena | Problem statement: we need to know who to reach out to in different cases. It would be nice to have a document of who’s doing what would help. No single point person in Phase 4.
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| @Lena Zentall (Unlicensed) to compile responses from email where campuses discussed their structure |
5 | (Com) SILS FAQ | Awareness that Com Leads are collecting questions for FAQs and a parking lot where these concerns and questions can be noted as they build the FAQ. Heard any questions, or concerns, around your campus (or in your groups) that could be added to an FAQ? | 5 | Ben, Adrian | SILS FAQ draft |
| @Ben Alkaly (Unlicensed) Assign out answer responsibilities at Thurs. Coms mtg |
6 | (PM) MVP and timeline Add this 5/1 WG meeting notes context to the Part 2 discussion:
| PMs were assigned to define an MVP and timeline. What’s in scope is what we must have to go live in summer 2021. How do we define MVP? What information do we need? For example, What data must be cleaned up before migration? What can wait? How do we approach this? interview our 5 campuses who already migrated? review project plan with Ex Libris? Ask why did you consider this important or not important. What’s our first step? Reach out to Ex Libris. Ask Adrian and Neil to review the project plan as a first pass? | 10 | Lena |
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| @Caitlin Nelson to get project plan (schedule) from Ex Libris |
7 | (PM) Best practices for leaves from SILS project | We shared it with the chairs in a checkin email. Now we want to create a page with this info for reference. Proposal: Create a page on SILS Phase 4 home page. Add a shortcut or link to this page on every space. Do you agree with this approach? Taking time off As we all grapple to manage the impact of COVID19 on our daily lives, review these practices for taking time off from the SILS project and supporting members taking time off.
| 5 | Christine |
| We will create an information page on taking time off. | @Christine Barone (Unlicensed) to do taking time off page and links. |
8 | (PM) Ongoing PM checkin: TOC, IC, PPC |
| 10 | All |
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9 | (PM) Ongoing PM Leads work |
| FYI |
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10 | Parking Lot |
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11 |
| Total | 60/60 |
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Future Agenda items
PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.
Premortem results (See April 28 meeting)
Com Leads agenda: Decision dashboard (how that would look, where it will live. Comm leads will need to decide by the end of the month. discussed at April 14 Steering meeting)
Com Leads agenda: SILS abbreviations
The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu