2021-01-21 PM Leads Meeting notes

Attendees

  • @Christine Barone (Unlicensed) , Co-chair, PM Leads

  • @Joanna Kang (Unlicensed), PM Leads

  • @Lena Zentall (Unlicensed) , Co-chair, PM Leads

  • @Caitlin Nelson, SILS Service Manager, out on leave

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Checkin/quick updates/anything from slack or email

  • Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 

10

All

  • How will design decisions be made in EUOS? Joanna relayed how it works up to the point of getting feedback on designs. How will final decisions be made?

  • Will logos or other materials be optional for campuses or mandatory for all 10? If mandatory, further approval may be needed. Need to know before 1/29 CoUL meeting.

    • Thoughts on branding materials has shifted. With a minimalist name, not sure what branded materials will be created. They are not envisioning a logo for the Primo header bar. Stay tuned. Joanna will keep us informed.

  • Clearinghouse of outreach materials: Press releases is what EUOS is envisioning, customized to whether they are Alma already.

  • Kimmy attended an EUOS meeting. No decision yet on branded assets.

  • How is it going as PM in IT? relaying information back and forth - going well? Making progress! Getting to know how Ex Libris works, i.e., getting questions in writing in advance.

 

 

2

SILS Town Hall for All (UC-wide TH)

Review slides with Com Leads

15

PMs + Com Leads

  • MC: Adrian

  • Slides: Ben (and will start recording)

  • Q&A traffic: Adrian will monitor, PMs will push to appropriate chairs via zoom chat

  • Zoom chat (sharing links): PMs

PMs and Com Leads hop on the meeting at 10:50

 

3

Premortem followup work

Finish premortem followup work.

15

 

Premortem checkins - Continue work

 

 

4

Training, IC, PPC, SSM

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

5

All

Training documentation (followup from SILS Chairs)

  • Confirm whether training docs gathered by Internal Training need to be approved/vetted (by PPC?)? Everyone will have access to the documents at UC (sharing link)

  • Documents would have a first vetting/editing pass from IT before moving along for approval.

  • Including a check for accessibility, DEI. Who would do this? IT.

  • What’s the risk? inaccurate content, doesn’t meet accessibility standards.

  • Content vetting would be PPC or appropriate FG if obvious. Risk: Do FGs have time for this?

  • Final stamp of approval needed? who would give this? Doesn’t seem necessary.

  • Verified/vetted indicated on the document or by placement in a labeled folder “verified”, “in process”, etc.

 

@Lena Zentall (Unlicensed) and @Christine Barone (Unlicensed) to determine what would be the steps in bringing a proposal for purchasing a doc management system for the infohub for IT, if necessary
5

EUOS

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

10

All

  • EUOS / IT de-brief about training gap meeting

  • Related: how are self-organized local teams being organized/who’s responsible for them? (TOC disbanded, correct)?

  •  

 

 

6

SILS All Chairs meeting (recurring)

  • Note-taking:

  • Facilitating:

  • Monitoring chat: All

  • Track attendance:

Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.

Topics for next meeting: Jan 27

 

0

All

 

 

 

7

Parking Lot

 

 

 

  • Create a contingency plan that all participants agree to and get signoff: what if one campus falls behind; what if Ex Libris falls behind schedule (ICG) DISCUSS WITH MARCI AT EXLPM MEETING & WG. TIMING: DISCUSS AFTER TEST LOAD.

 

 

8

 

 

5

All

Any actions or decisions missed?

 

 

9

 

Total

50/50

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu