2020-04-17 Meeting notes

Date

Apr 17, 2020

Zoom: Please see invitation via email

Attendees

@Stacy Brinkman (Unlicensed)

@Timothy Chu (Unlicensed)

@Courtney Hoffner (Unlicensed)

@Corliss Lee (Unlicensed)

@Olivia Olivares (Unlicensed)

@Susan Chesley Perry (Unlicensed)

@Melanie Ramiro (Unlicensed)

Not attending

@Josephine Tan (Unlicensed)

@Rebecca Greer (Unlicensed)

Future agenda items

Discuss TTT survey results
Complete team charter based on people’s responses to the objectives and expectations sections

Discussion items

	Item	Desired Outcome	Time (in mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (in mins)	Who	Notes	Decisions	Actions
1	Introductions	Team members get to know one another.	10	All	Please say your name, title, institution. If you weren’t doing your current job, what would you be doing?
2	Meeting schedule	Establish a regular meeting time	5	All	We may meet again in early May.	Will do at a later time once the work picks up.
3	Tools	Confirm team members have access to all tools: Confluence (will be publicly available in May) Slack Google Drive Review virtual meeting etiquette Review expectations for using confluence / google drive	10	All
4	Review End User Outreach subgroup charge (pages 36-37 of the Shared Governance package )	Team members understand the deliverables, timeline, group interdependencies, and when to escalate	15	All	Deliverable Will discuss next time with team charter and TTT survey Timeline TBD Interdependencies Possibly Discovery group, Internal training group, Communication Operation leads, local campus End User Outreach groups Escalation Training and Outreach Coordinators group
5	Develop a Team Charter	Team members will develop: a shared understanding of the group’s goal an agreement of how we will work together. Taking the Temperature Survey: https://forms.gle/KFTM9FXErHc67gMk7	15	All			Draft language for the group’s objective and expectations in Team Charter@Corliss Lee (Unlicensed)@Stacy Brinkman (Unlicensed)@Courtney Hoffner (Unlicensed)@Melanie Ramiro (Unlicensed)@Timothy Chu (Unlicensed)@Josephine Tan (Unlicensed)@Rebecca Greer (Unlicensed)@Susan Chesley Perry (Unlicensed) Complete Taking the Temperature survey (by Tuesday 4/21)@Corliss Lee (Unlicensed)@Stacy Brinkman (Unlicensed)@Courtney Hoffner (Unlicensed)@Melanie Ramiro (Unlicensed)@Timothy Chu (Unlicensed)@Josephine Tan (Unlicensed)@Rebecca Greer (Unlicensed)@Susan Chesley Perry (Unlicensed)