2020-07-20 SC Meeting notes

Date

Jul 20, 2020

Zoom: Please see invitation via email

Attendees

@Stacy Brinkman (Unlicensed)

@Neil Weingarten

@Caitlin Nelson

Melanie Ramiro

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time (in mins)	Who	Notes	Decisions	Action items

	Item	Desired Outcome	Time (in mins)	Who	Notes	Decisions	Action items
1	Check-in / Any new items that has come up over the week			Team			@Caitlin Nelson check in with Lena about Melanie’s email - she can’t get into the Google Drive with her personal email…
2	Timeline review	Understand the overview of the timeline		Caitlin	CN’s working timeline: https://docs.google.com/spreadsheets/d/1Ci0jtgDusouiJRkMyLrq4EXj10_EsU6epqWcdXRlDSY/edit#gid=0 Basecamp to-dos: https://3.basecamp.com/3765443/buckets/15553579/todosets/2379093663 What info would be useful in the timeline that would benefit your group? Stacy = What decisions are made with Discovery functional group? i.e. how discovery gets set up as a consortium will impact how create our training materials. How is that going to work with fulfillment? What about digital collections? → What is the drop-dead deadline for the EUO team in order to get the stuff out? Creating materials will have to be iterative Create the basic version based on earlier info, then adapt as needed based on changes made from Decisions. Where does EOUS put our timeline? PM has to propagate that info out.
3	EUOS work plan planning	Understand what deliverables / how to form the group work plan		Chairs	Mostly communications work leading up to the go-live training period EUOS will create SILS (training?) materials and make those available for each campus. We put the skeleton up, and they put the meat on the bones. In terms of training: how would students learn this? We don’t know what LMS you have on your campus, etc. Whatever we create has to be as customizable as possible. There has to be a local team. It’s a toolbox for the local communications team to re-draft. Triaging the materials that come out in terms of what topics you definitely need to cover by go-live Then convey those topics to the FGs so they know what decisions to prioritize
4	Recurring SC meeting	Schedule a recurring meeting for EUOS SC		Neil	July 31st at 1pm Generally thereafter Fridays at 9am		@Neil Weingarten to schedule the meetings
5	EUOS meeting agenda	Set up the agenda for next week’s meeting		Chairs	Talking through the timeline with the team, thinking through the initial pre-go-live part of this. Updates on discovery
6	Parking Lot			Team
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