Editorial Calendar
PM Leads (co-chairs, Christine & Lena) signoff on SILS News.
Ideas
Office hours zoom for anyone at UC to ask a question; answer questions submitted earlier
Queue (no date assigned)
Need reassurance all areas of libraries will have a voice and it's up to the SILS campus representatives in the cohort to make sure broad consultation across disciplines happens at their campus (law, med, special collections, etc). Message: Empower/trust the SILS teams to manage decisions. Your campus will have representation.
Status: PENDING IN PROGRESS DONE BLOCKED
Status | Week of | Date | Milestone | Communication/Message | Audience(s) | Author(s) | Distribution |
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| Mar 30-Apr 3 |
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DONE | Apr 6-10 | Apr 10, 2020 | Ex Libris provides migration timeline | Migration phases explained and key work for each phase listed. Explanation of what it means to be in the vanguard. | All staff, Cohort | Caitlin | SILS News, SILS-Cohort-L |
| Apr 13-17 |
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| Apr 20-24 |
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DONE | Apr 27-May 1 | May 4, 2020 | Vanguard selected | Vanguard campuses announced. Refer to 4/10 message with explanation of vanguard. | All staff, Cohort | Caitlin | SILS News, SILS-Cohort-L |
DONE | May 4-8 | May 8 | Phase 3 key documents shared on SILS website | Announce Phase 3 report published on the website; Include the report’s recommendations (noting that they were all unanimously endorsed by CoUL) in the body of the email. Plus, SILS RFP is now available as a PDF on the website. Feel free to share it with peer institutions who request it. Documents page: https://libraries.universityofcalifornia.edu/sils/documents | All staff, Cohort | Lena | SILS News, SILS-Cohort-L |
DONE | May 11-15 | May 15 | Confluence is opening | Email to cohort | Full Cohort | @Ben Alkaly (Unlicensed) | SILS-Cohort-L |
DONE | May 25-29 | May 26 | Confluence is opening: reminder | Email to cohort Principles and best practices (see 5/21 notes) | Full Cohort | @Ben Alkaly (Unlicensed) | SILS-Cohort-L |
DONE | Jun 1-5 | June 1 | Wiki is live! Decision-making transparency and broad consultation |
| All staff, Full Cohort |
| SILS News, SILS-Cohort-L |
DONE | Jun 1-5 | June 3 | Announce Systemwide ILS Service Manager |
| All staff, Full Cohort |
| SILS News, SILS-Cohort-L |
DONE | June 1-5 | June 4 | Fist of Five Webinar reminder, Zoom best practices, Confluence blog, time off calendar reminders | Email to cohort
| Full Cohort | @Ben Alkaly (Unlicensed) | SILS-Cohort-L |
DONE | Jun 15-19 | June 15 | Alma/Primo Training Materials | Surface key Ex Libris tutorials/marketing videos |
| @Ben Alkaly (Unlicensed) | SILS News |
| Jun 15-19 |
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PENDING | Jun 22-26 |
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| Jun 29-Jul 3 |
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| Jul 6-10 |
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DONE | Jul 13-17 | July 16 | Updated Phase 4 Mission/Principles |
| All staff, Cohort | @Ben Alkaly (Unlicensed) | SILS News |
| Jul 20-24 |
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| Jul 27-31 |
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| Aug 3-7 | Aug. 3 | Celebrate Vanguard Final data delivery |
| Full Cohort |
| SILS-News |
| Aug 10-14 |
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| Aug 17-21 | Aug 17 |
| Reminder about SILS Town Hall on Aug 18; reminder TH is for cohort only. | Full Cohort |
| All-Cohort; SILS-Cohort-L |
| Aug 24-28 |
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| All staff, Cohort |
| All-Cohort; SILS-Cohort-L, SILS-News | |
| Aug 31-Sep 4 |
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| Sep 7-11 |
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| Sep 14-18 |
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| All-Cohort | ||
| Sep 21-25 | Sept. 23 |
| SILS News |
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| Sep 28-Oct 2 | Oct. 2? | Zoom reverses course on passcodes |
| All-cohort |
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| Oct 5-9 |
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| Oct 12-16 |
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| Oct 19-23 |
| Survey results from Alma workshops for Vanguard campuses |
| All-cohort? |
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| Oct 26-30 |
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| Nov 2-6 |
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| Nov 9-13 |
| Vanguard Complete |
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| All Cohort |
| Nov 16-20 |
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| Nov 23-27 |
| HOLIDAY NOV 26-27 |
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| Nov 30-Dec 4 |
| SGTF Survey Results? |
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| Dec 7-11 |
| Implementation kickoff |
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| SILS News |
| Dec 14-18 |
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| Dec 21-25 |
| HOLIDAY DEC 24-25 |
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| Dec 28-Jan 1 |
| HOLIDAY |
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2021 | |||||||
| Jan 4-8 |
| Test load start |
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| All Cohort | |
| Jan 11-15 |
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| Jan 18-22 |
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| Jan 25-29 |
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| Feb 1-5 | 2/1 | “UC Library Search” Finalized |
| Cohort, SILS News? |
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| Feb 8-12 |
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| Feb 15-19 |
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| Feb 22-26 | 2/25? | Introduce “Resource Lake” | Repository for patron-facing resources; invite contributions |
| COLs | All Cohort |
| Mar 1-5 | 3/1? | “This Month in SILS/UCLS” | First of monthly bullet-pointed announcements with “need to know” info across both the project (SILS) and service (UCLS) |
| PMs (lead) / COLs (secondary) | SILS News |
| Mar 8-12 | TBD | SGTF Assessment Poll Results | Salient survey findings and take-aways/action items |
| Danielle Westbrook (lead) / COLs (secondary) | SILS News |
| Mar 15-19 |
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| Mar 22-26 |
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| Mar 29-Apr 2 |
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| Did/do we need to recap this? |
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| All Cohort |
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| 4/5 | “This Month in SILS/UCLS” | Second monthly bullet-pointed announcemens with “need to know” info across both the project (SILS) and service (UCLS) |
| PMs (lead) / COLs (secondary) | SILS News |
| Apr 5-9 |
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| Apr 12-16 |
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| Apr 19-23 | 4/22 | Recap of TH roundtable | Key takeaways/quotes from discussion | SILS News | COLs | All Library Staff |
| Apr 26-30 |
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| May 3-7 |
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| All Cohort |
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| 5/3 | “This Month in SILS/UCLS” | Third monthly bullet-pointed announcements with “need to know” info across both the project (SILS) and service (UCLS) |
| PMs (lead) / COLs (secondary) | SILS News |
| May 10-14 |
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| May 17-21 |
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| May 24-28 |
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| May 31-Jun 4 | 6/4 | “This Month in SILS/UCLS” | Fourth monthly bullet-pointed announcemens with “need to know” info across both the project (SILS) and service (UCLS) |
| PMs (lead) / COLs (secondary) | SILS News |
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| 6/1 |
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| Jun 7-11 |
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| Jun 14-18 |
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| Jun 21-25 |
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| Jun 28-Jul 2 | 7/1 | “This Month in SILS” |
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| Comm Team (@Adrian Petrisor) leads , Internal and EUOS Teams | SILS-News |
| Jul 5-9 |
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| Jul 12-16 |
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| 7/15 (draft-ready date) |
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| TBD | @Adrian Petrisor |
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| Jul 19-23 | 7/20 (draft-ready date) |
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| All Library Staff | @Ben Alkaly (Unlicensed) | Through local EUOS/Comms rep |
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| 7/22? | Alma/Primo Bug Reporting Page |
| All Staff | @Caitlin Nelson @Claudia Horning (Unlicensed) | SILS News |
| Jul 26-30 | 7/27 | Go-Live on July 27, 2021 |
| SILS News + Cohort | Comm Team (@Ben Alkaly (Unlicensed) , Internal and EUOS Teams, | As wide as possible |
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| 7/27 or day after all campus instances live |
| UCOP/Michael Drake congrats | All-UC | Comm Team, UCOP Comm Team |
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| Aug 2-6 |
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| Aug 9-13 |
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| Aug 16-20 | 8/18 | Intro post-go-live shared governance
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| SILS-News | @Adrian Petrisor |
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| Aug 23-27 |
| Intro to SILS Transition Task Force | Do we need this? A&B say no |
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| Aug 30-Sep 3 |
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| Sep 6-10 |
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| Intro Transition Task Force here? | SILS-News | @Danielle Westbrook |
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| Sep 13-17 |
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| Sep 20-24 |
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| Sep 27-Oct 1 |
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| Nov 29- Dec 3 |
| New SILS governance | Welcome to the new members of ongoing governance; rosters (sent 11/19) |
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| Dec 13-17 |
| End of the project wrap up | Final wrap-up message (SILS co-chairs) early impacts not experts yet - it takes time thanks to all |
| @Adrian Petrisor |
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The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu