2021-02-05 SGTF agenda and notes

February 05, 2021 (2:30 - 3:20 pm)

Zoom: please see Outlook meeting invite.

Recording of the meeting: forthcoming, to be distributed on the listserv (please note: Zoom-hosted recordings will be available for 120 days after the meeting , after which they are automatically deleted by Zoom).

Attendees

Ginny Steel, (co-chair)
Aislinn Sotelo, (co-chair)
Donald Barclay
Kevin Comerford
Alan Grosenheider
Salwa Ismail
Cathy Martyniak
Felicia Poe
Alison Regan
Sarah Troy
Danielle Westbrook

Guests

N/A

Regrets

Susan Boone
Sarah Houghton

Agenda and draft discussion notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome and announcements	Opportunity for co-chairs and members to share brief announcements and notices.	00:05	Ginny, Aislinn	Request for SGTF: Can we move the Feb. 19 meeting to Feb. 26?	Decision: The Feb. 19 SGTF meeting will be moved to Feb. 26.
2	Presentation of the poll findings at the Feb. 05 SILS Working Group meeting.	SGTF members will be briefed on the report-out to SILS WG.	00:10	Ginny, Aislinn	SILS WG received the poll findings package. At this morning’s meeting, a great deal of WG discussion focused on communications and engaging UC Libraries employees who are not yet involved in the SILS. The WG also discussed different modes of engaging employees (lower barrier of entry to understanding and finding out more about SILS).
3	Ongoing governance: roles and responsibilities table	Subgroup will walk through the table and new content, and ask SGTF members to affirm whether the structure and separation of responsibilities makes sense. SGTF members will have an opportunity to ask clarifying question and provide feedback. SGTF members are asked to re-read the table/document and provide further feedback and edits after the meeting.	00:35	Felicia, Sarah, Salwa, Danielle	What models might support communications and engagement between the Operations Team and Ops. Subteams? In phase 4, the FG chairs are on PPC; we don’t have this in the proposed ongoing structure. What can be done instead? Potentially liaison model (e.g. each ops subteam is assigned 1-2 OT members to serve as their liaison). What kind of reporting/communication expectations might be set? In phase 4, we have escalation lead groups (ELGs). We do not have standing ELGs in the ongoing structure. Where will such decisions go in ongoing gov? If $$/contracts involved, it will go through LG and necessary experts/reps will be consulted engaged. Time limited groups could also be formed. Further comments/feedback from the SGTF’s discussion was inserted directly into the table.		Action: SGTF members will carry out a close read of the roles/responsibilities table and will enter feedback and comments by Weds., Feb. 17 end of day.
4		Total	00:50

Future agenda items

Begin considering/planning for the transition, from phase 4 governance to ongoing/UCLAS-integrated governance.