2022-07-22 LG Meeting notes

Attendees

Lynne Grigsby, UC Berkeley (SILS Leadership Group Chair)
Robin Gustafson, UC Davis (SILS Leadership Group Vice-Chair)
Tom Bustos, UC Merced (SILS Operations Team Chair)
Todd Grappone, UC Los Angeles (Operations Team Liaison)
Sarah Houghton, California Digital Library
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UCSD
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Celina Ivy, UC Davis (Support Member) . absent

Meeting Recording

Meeting Recording
This meeting recording is available in the LG Google folder. Please see link.

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome/Hello	5 minutes	Lynne Grigsby
2	Town hall	15 minutes	Lynne Grigsby	Schedule both quarterly Town Halls, but also themed/topics (i.e. “SILS Talks”) from different subteams? Call them something other than Town Halls. Keep them short and focused on a particular topic. Educate people beyond the co-hort about SILS. Is there another way to do this? LG to facilitate a structure for project and subteams to sign up for SILS Talks over the next year, with presentation slots on a monthly basis. This topic also came up at all chairs. Tom to share our idea with them. Open up opportunities for campuses to also plan and share out on a topic		LG to develop a schedule Tom will share out to OT, then All Chairs
3	Work plan: SILS Governance structure	15 minutes	Robin	How do we begin the planning for the methodology to approach the assessment of the SILS Governance structure? Do we need a small group to begin the planning phase and draft a timeline? We will want to survey both the cohort and UC Libraries. A reminder that reviewing survey results takes a lot of time to review.	Group decided a small group should form to begin planning.	Robin, Anna, and Aislinn will meet to begin this discussion and bring back to the LG group
4	DOC update	5 minutes	Sarah Troy	DOC Steering Committee is on board with the engagement schedule we proposed (meeting every 6 months with off-cycle meetings as needed). DOC Chair Alan Grosenheider will be in touch to decide on preferred months for the agenda items.
5	OT update	5-10 minutes	Tom Bustos	Bringing CMCKG request for Ethical and Inclusive Metadata Practices team to the Operations Team for discussion and possibly approval, 7/27 Discussed SILS Annual Review plan from Caitlin. Forwarded the DCPT final report to LG for discussion on next steps. ”Statistics and Analytics Ask Document” is no longer needed.
6		55 minutes