2022-08-19 LG Meeting notes

This meeting recording is unavailable.

Welcome/Hello

5 minutes

Lynne Grigsby

Next SILS LG Town Hall

10 minutes

Lynne, Sarah H

Last one: 6/23

Next one: 9/15, 9/22. 9/29?

• Next Town Hall:

  • First preference 9/29

  • Second preference 9/22

• Topics of discussion

  • Gentle reminder of the process of escalation for system wide problems.

  • Open Town Hall to include non-cohort.

Lynne, Sarah H., and Tom to work on developing ideas for process of addressing system wide problems.

SILS Digital Collections Project Team Final Report

30 minutes

All

• Move to different time

• Robin to begin charge on annual statistics/analytics.

SILS gov subgroup update

5 minutes

Subgroup

Subgroup met on 8/17.

• first task for subgroup is to review documentation from Phase 4 gov assessment

• group meets again next week

• we will draft goals and assessment plan to present to LG at a future meeting TBD

• Team will read through documentation.

DOC update

5 minutes

Sarah Troy

draft plans & priorities 22/23

• P&P are still in draft form, but one potential item, to be lead by DOC & SILS LG with CoUL consultation, is to investigate expanded and new UCL shared services enabled through SILS.

• near term goal: Identify and evaluate potential local services that might be reoriented toward a systemwide approach; consider workforce development, support and engagement needs.

Gender Recognition and Lived Name Policy

• It sounds like UCPATH isn’t currently able to be in compliance with this policy.

• our conversation at the last SILS LG meeting spurred a more in-depth discussion on DOC about current library policies and practices--thank you!

• DOC will be following up with our respective libraries.

ST alerted DOC that a call would be going out via DOC for a SILS OT support member, term ending June 2023.

• asked for feedback on the draft message by end of day Monday, 8/22

• hope to send to campus via DOC members on 8/23 or thereabouts

• will ask for nominations by Tuesday, 9/6 (to give folks time to consider and talk to their supervisors)

confirmed that ST can share draft UC ETAS and lending documentation and guidelines task force charge with SILS LG for feedback.

Emergency Contacts draft document

• I made an initial attempt at creating an emergency contact document. I realized that since we could be in different locations when we meet, that I should add options to describe them (so you know which office i'm in, for example). Please feel free to edit it as you see fit! https://docs.google.com/spreadsheets/d/1zjdG2EsRFYN_ayu_OHNaNmN6IubP_ujuxNeRsoQjDOU/edit?usp=sharing

• After we finalize this I’ll save it to the SILS shared drive.

ST out on 9/2, won’t make the LG meeting.

• Discussion/ update on legal requirements on Lived names.

OT update

5-10 minutes

Tom Bustos

OT discussed the issues with CJK support. This concern was brought to the EXL Support meeting on Monday 8/15. Alon requested that his team look into what Hong Kong library support is doing that allows their support to work differently. If they are unable to share that information due to it being a non-ExLibris solution, they will try to get our folks in-touch with the Hong Kong library folks.

OT discussed the desire to have a CDL Network Zone administrator permanently added to the Operations Team. This doesn’t have to be a voting member, but would help to eliminate “middle man” communications between Operations Team and CDL administrators.

Discussions on Ethical and Inclusive Metadata Practices in UC Library Search Project Team request and team charge. Team was not all present for a vote to approve. Will be done at the next meeting.

We will begin sending out a project team / working group check-in template to get feedback and see how things are going. The template was vetted and approved through Operations Team at the last meeting: https://docs.google.com/document/d/1xHBd-h6IqJpxTF_vhfpQqVB0olq5YeO7BzNywvJ3tJE/edit

Support Staff Person, Mallory Gianola, will be taking a medical leave beginning October 10 through end of June 2023. This will be the remainder of her term as Operations Team Support Staff. We would like to request a new support staff assigned. In the interim, Tom will be hosting the meetings through UC Merced Zoom account.

55 minutes