SILS Meeting Announcements Best Practices

When planning a SILS open to all meeting or training SILS Leadership Group recommendation is to 

• Send out a “hold the date” announcement 

  • Brief information is okay

  • Zoom link doesn’t have to be included 

  • Send this at least 3-4 weeks before the meeting

• Send out a reminder 

  • Include links to any pre-reads 

  • Include any additional information about the meeting

  • Include the Zoom link 

  • Send this at least 1 week before the meeting

• Send out a second reminder 

  • Include links to any pre-reads 

  • Include any additional information about the meeting

  • Include the Zoom link 

  • Send this at least the day before the meeting

Lists to email and who it goes to: 

SILS Cohort (SILS-COHORT-L@listserv.ucop.edu) 

Send to this list when you want to involve only those involved in the SILS governance structure, that is, members of the SILS groups. 

SILS NEWS  (SILS-NEWS-L@listserv.ucop.edu)

Send to this list when you want to notify those who have signed up to receive SILS news.