2023-09-29 LG Meeting

Attendees

Robin Gustafson, UC Davis (Chair)
Tom Bustos, UC Merced (Vice Chair)
Lynne Grigsby, UC Berkeley (Past Chair)
Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)
Todd Grappone, UC Los Angeles
Sarah Houghton, California Digital Library
Elizabeth Richey, UC Irvine
Darren Furey, UC Riverside
Kerry Scott, UC Santa Cruz
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UC San Diegio
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Melanie Poloff, UC Davis (Support Member)

Meeting Recording	This meeting is NOT recorded

Meeting Recording	This meeting is NOT recorded

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome	5 minutes	Robin
2	Vice Chair Role	5 minutes	Robin	Tom Bustos named as Vice Chair
3	Communication Logistics and Expectations	2 minutes	Robin	Agenda is posted ahead on Slack
4	Review LG workplan	5-10 minutes	Sarah Troy, Lynne Grigsby	Updated workplan	Add recommendations to Workplan Lynne and Sarah T. will add to the workplan as individual items, then SILS LG will discuss SILS LG Home Page has link to archived workplans Plan to reframe ILS Landscape item on workplan
5	Review and prioritize assessment recommendations	5-10 minutes	Robin	Assessment recommendations are here		Recommendations were discussed, and Lynne and Sarah T. will take a first pass in updating and editing, then take back to full LG group for another pass.
6	Named User Review	5 minutes	Robin	Background document: Alma Accounts Task Force final report from 2021	Consensus is the named user review should be done via an LG Taskforce Anna, Lynne, Robin, Todd, and Tom will work on the charge
7	DOC update	5-10 minutes	Sarah Troy	Met on 9/19/23 DOC members were alerted to the fact that meeting minutes have not been posted in a reliable manner--I’m really sorry. The DOC steering committee is going to fix the issue(s). The Collaborative Tools Task Force Report should be submitted to DOC by early October Three DOC subgroups will have documents ready for DOC feedback in Oct/Nov. The three subgroups are focusing on: liaison roles, funding for innovation, and shared services.
8	OT update	5-10 minutes	Jackie Gosselar	Operations Team met on 9/20 Successful vote to endorse LG plan for two SILS Town Halls per year, with OT coordinating the “State of the SILS” midyear (forecasted January 2024) This update also shared with AllChairs on 9/26 who were also in favor and will discuss further in future meetings Discussed systems administration/NZ topography related issues to contribute to the AllChairs conversation on functional area issues with Alma/UC Library Search. The aim is to share these issues to inform strategic directions for for 1. the signature success program and 2. the SILS negotiation team Campus specific discussion on Gender Recognition and Lived Name (GRLN) compliance, specifically with populating name fields in patron records Conversation will continue at the 10/4 meeting OT is sharing information with Resource Sharing Operations Subteam (RSOST) with regard to Tipasa dependencies
9	LG charge review		Robin, Sarah H., Aislinn	In preparation for the next LG meeting, please review the updated charge. We made a copy of the old charge with comments for additional reference.	Suggestion: Vice Chair being OT liaison Suggestion: SILS LG OT liaison should also be on SILS SC
10		57 minutes

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Data Privacy Project Team
SILS Governance Assessment - should we do this annually?
Operation Team favorite things
- SILS Talks
- Ethical and Inclusive Metadata Practices in UC Library Search Project Team