Work Plan: Leadership Group

Deliverable	Priority	Major Tasks	Due Dates	Status Updates	Assessment	Notes
Communications Tools for SILS	Medium	Keep aware of the UCL Collaborative Work Tools Report		The Collaborative Tools Task Force Report submitted a Phase 1 report to DOC in January 2024.		UC Libraries Collaborative Work Tools Project Team (Charge is here)
Data Privacy	Medium	Project team charged and report due December 2022	December 2022	Final report submitted to SILS LG January 2024. LG reviewing and making revisions LG drafted charge for standing Patron Privacy and Data Security Team and proposed membership. Sent to DOC for review and approval May 1, 2024 with a deadline of Friday, May 17, 2024	Draft report completed Final report competed 1/2024
Assessment of SILS Governance structure	Medium	Determine plan (timeline and scope) for ongoing assessment Review charges for mentions of representative or non-representative membership and update as needed.	TBD	Initial assessment completed in 2023, LG to discuss recommendations (Assessment Recommendations)		Described in charge: https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf
Communication	High	Determine scheduling of town halls Communicate regularly regarding the SILS principles via different methods (i.e. Town Halls, All-Chairs) Publish a regular newsletter to SILS-News with highlights from all SILS groups Review communication practices with CKGs Provide guidance on how best to communicate about work plan adjustments	Bi-annually	next Town Hall topic is in development UC-wide State of the SILS Town Hall held January 23, 2024 LG newsletter working document Discussion at November 6, 2023 LG meeting First quarterly newsletter distributed to SILS listservs March 27, 2024		review Governance Assessment Recommendations for items that fall under this deliverable
ILS landscape monitoring	Medium		Continuous	Will review what is described in LG charge and discuss reframing of this deliverable in an upcoming LG meeting		Link to ILS landscape tracking document project roadmap for Alma and Primo VE
Codify processes		Document process to address members not following SILS principles Document process for subteams to select chairs mid-term		Membership resignation & replacement process already exists (will link once the document sharing settings are confirmed)--need to add language specific to chair resignation/replacement. (~sarah troy, 1-29-24)