2023-10-13 LG Meeting

Attendees

Robin Gustafson, UC Davis (Chair)
Tom Bustos, UC Merced (Vice Chair)
Lynne Grigsby, UC Berkeley (Past Chair)
Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)
Todd Grappone, UC Los Angeles - absent
Sarah Houghton, California Digital Library
Elizabeth Richey, UC Irvine absent
Darren Furey, UC Riverside
Kerry Scott, UC Santa Cruz
Anna Seiffert, UC Santa Barbara
Aislinn Sotelo, UC San Diegio
Sarah Troy, UC Santa Cruz (DOC Liaison)
Staff: Melanie Poloff, UC Davis (Support Member)

Meeting Recording	This meeting is NOT recorded

Meeting Recording	This meeting is NOT recorded

	Item	Time	Who	Notes	Decisions	Actions

	Item	Time	Who	Notes	Decisions	Actions
1	Welcome	5 minutes	Robin
2	Meeting Schedule for November and December	5 minutes	Robin	Dates to discuss: Nov.10, Nov.24, Dec.22	Doodle poll for a meeting week of November 6, instead of the 10th Cancel December 22 meeting Extend Meeting Series through December 2024
3	Review Workplan for assessment recommendations and timeline	10 minutes	Sarah T. and Lynne	https://uc-sils.atlassian.net/wiki/spaces/LG/pages/2240413697	Sarah and Lynne made changes in Major Tasks column based on 9/29 meeting discussion about Governance Assessment recommendations. Added one deliverable--Codify Processes
4	Review LG Charge	5 minutes	Robin, Sarah H., Aislinn	Please review the updated charge. We made a copy of the old charge with comments for additional reference.	Finalize term limits section Final pass on approved changes (Robin and Tom) ST will share final draft with DOC for endorsement
5	Named User Review Update	5 minutes		Subteam meeting scheduled for 10/16 to review draft charge	Will review on October 16
6	SILS 2023/24 Renewal Negotiation Project Team	5 minutes	Robin	Any updates?
7	DOC update	5-10 minutes	Sarah Troy	Direction & Oversight Committee met on 10/3/23 Peter Brantley (UCD) and Judy Dobry (CDL) presented on the UC Palace Project Phase 1 report, requested DOC approval on recommendations and for next steps. The next phase requires a financial and FTE commitment from a campus. DOC Steering will discuss next steps. Dani Cook (UCSD) will serve as the Palace Project Liaison Preservation CKG submitted a memo related to the condition of some shared collections. More info forthcoming. DOC is seeking a liaison to the UC Collaborative Work Tools Project Team Todd Grappone offered a campus and library update for UCLA
8	OT Update	5-10 minutes	Jackie Gosselar	Operations Team Most recently met on 10/4 Continued discussion on campus plans for Gender Recognition and Lived Name (GRLN) plans. Discussion on dependencies (i.e. Letters in Alma and third party integrations like VDX) and how name values are getting mapped in each IZ Discussion related to retroactive changes to active accounts; depends on how campuses load records “State of the SILS” Town Hall discussion How can we “tell a story” to keep people engaged? High impact projects (CJK reindex, WorldCat updates, Alma analytics) Added more to the OT “beefs” document to share with AllChairs
9		50-60 minutes

Parking Lot – things for us to keep an eye on

Alma Analytics Annual Statistics Project Team
Data Privacy Project Team
SILS Governance Assessment - should we do this annually?
Operation Team favorite things
- SILS Talks
- Ethical and Inclusive Metadata Practices in UC Library Search Project Team