Work Plan: Leadership Group

Deliverable

Priority

Major Tasks

Due Dates

Status Updates

Assessment

Notes

Communications Tools for SILS

Medium

Keep aware of the UCL Collaborative Work Tools Report

 

The Collaborative Tools Task Force Report submitted a Phase 1 report to DOC in January 2024.

 

UC Libraries Collaborative Work Tools Project Team (Charge is here)

Data Privacy 

Medium

Project team charged and report due December 2022

December 2022

Final report submitted to SILS LG January 2024. LG reviewing and making revisions

LG drafted charge for standing Patron Privacy and Data Security Team and proposed membership. Sent to DOC for review and approval May 1, 2024 with a deadline of Friday, May 17, 2024

Draft report completed

Final report competed 1/2024

 

Assessment of SILS Governance structure

Medium

Determine plan (timeline and scope) for ongoing assessment

Review charges for mentions of representative or non-representative membership and update as needed.

TBD

Initial assessment completed in 2023, LG to discuss recommendations (Assessment Recommendations)

 

Described in charge: https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf

Communication

High

Determine scheduling of town halls

Communicate regularly regarding the SILS principles via different methods (i.e. Town Halls, All-Chairs)

Publish a regular newsletter to SILS-News with highlights from all SILS groups

Review communication practices with CKGs

Provide guidance on how best to communicate about work plan adjustments

Bi-annually

next Town Hall topic is in development

UC-wide State of the SILS Town Hall held January 23, 2024

 

 

 

 

LG newsletter working document

  • Discussion at November 6, 2023 LG meeting

  • First quarterly newsletter distributed to SILS listservs March 27, 2024

 

 

review Governance Assessment Recommendations for items that fall under this deliverable

ILS landscape monitoring

Medium

 

Continuous

Will review what is described in LG charge and discuss reframing of this deliverable in an upcoming LG meeting

 

 

Link to ILS landscape tracking document

project roadmap for Alma and Primo VE

Codify processes

 

  • Document process to address members not following SILS principles

  • Document process for subteams to select chairs mid-term

 

Membership resignation & replacement process already exists (will link once the document sharing settings are confirmed)--need to add language specific to chair resignation/replacement. (~sarah troy, 1-29-24)

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu