2023-03-03 LG Meeting notes

Welcome

5 minutes

Lynne

HathiTrust links in UCLS (Paul F’s email)

15 minutes

All

• Discussion to talk about locally and share report to other groups (Discovery, OT,). Is this a configuration that needs to be done the same at each campus?

• Discussion to send to discovery and on to OT. Let OT decide on which group to send it on to?

• LG decided to send an email to Paul and copy OT.

• Communicate to OT that there is an interest in discussing this further.

Governance assessment subgroup

5 minutes

Aislinn, Anna

• To discuss more. Will share more information throughout March.

Data Privacy & Security Project Team update

5 minutes

Lynne

• Final report date is now 3/15 – if we get it by then we will put it on the 3/17 agenda.

• Lynne to keep LG updated.

Alma Analytics Annual Statistics Project Team

5 minutes

Lynne

February is a busy month because we had allotted the largest period of time for harmonization work. The sub team responsible for developing a draft harmonization proposal is made up of:

• CDL: Daisy Nip and Danielle Westbrook 

• Campuses: (New to Alma via SILS) Heather Hernandez from San Diego and Sarah Sheets from Merced; (Already on Alma pre-SILS): Michele Potter from Riverside.

Overall Team Accomplishments

• Met remotely four times with the whole team. Sub teams met weekly.

• Survey on current practice: sub-team received responses from every campus, including shared Alma analysis files in community folder from all but one campus. A single missing campus is fine because there was plenty of representative information.

  • Work is complete, and met the work plan’s deadline.

• Harmonization proposal: Review of UCL/UCOP annual stats data requirements and instructions is complete. Instrument for gathering feedback from the whole team on a preliminary draft proposal will be complete in the next week; draft initial proposal for whole team’s review is under development.

  • Work is ongoing, and is on track with the work plan dates.

DOC update

5 minutes

Sarah Troy

DOC met on 2/21/23

Shared Print Strategy Team: new members were nominated for the team, along with one continuing member. DOC is concerned that the process for finding new members wasn’t transparent or consistent with past practice, so we will do a quick-turnaround nomination process.

UC Palace Project: DOC will continue to discuss this project at a future meeting.

OT update

5-10 minutes

Tom Bustos

• Ex Libris Support Meeting:

  • ExLibris will be meeting with CDL to clear up some confusion about usage stats in the NZ.

  • OCLC and ExL devs are communicating on Tipasa integration. We asked to be a part of that conversation.

  • ExL confirmed that devs can be invited to meet with us on occasion, so long as it is not too far outside their working hours. Likely early meetings.

• All Chairs

  • IdeaExchange topic on Analytics

    • Team Identified the top 5 needs

    • We will add a comment and have folks add to the discussion on the Idea Exchange Topic page

• Operations Team:

  • Discussing draft Tipasa Project Plan: Tipasa project plan outline 2023/2024

    • Will be voting on this next week.

  • Discussing OARMPT OA Definition and Evaluation Criteria and providing feedback to the document

  • Worked together via Slack on the recent NA07 outage and are waiting on an RCA requested by Gem.

55 minutes