2020-09-04 SGTF agenda and notes

Meeting information

Sep 4, 2020 (2:30 - 3:20 pm)

Zoom: please see Outlook meeting invite.

Recording of the meeting: forthcoming, to be distributed on the listserv (please note: Zoom-hosted recordings will be available for 120 days after the meeting , after which they are automatically deleted by Zoom).

Attendees

Ginny Steel, (co-chair)
Aislinn Sotelo, (co-chair)
Donald Barclay
Susan Boone
Kevin Comerford
Alan Grosenheider
Sarah Houghton
Salwa Ismail
Cathy Martyniak
Sarah Troy
Danielle Westbrook

Guests

N/A

Regrets

Peter Brantley
Felicia Poe
Alison Regan

Agenda and draft discussion notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Housekeeping	Opportunity for co-chairs and members to share brief announcements and notices.	00:05	Ginny	N/A
2	SGTF mid-phase assessment	SGTF members should review the draft survey and consider the following questions in advance of the call: Do these questions meet the goals we set for the assessment? Are any questions confusing? Are any questions unnecessary? Are we missing any questions? On Friday’s call, the task force will determine if edits/changes are required or whether we can proceed with building the survey.	00:35	Alan, Kevin, Sarah	Many thanks to Alan, Kevin and Sarah for drafting the initial survey! When you look at the resulting data, we’ll need to be able to discern what feedback is specific to local governance and systemwide. Additional feedback was inserted directly into the draft survey.		Action: The subgroup will review the feedback and make additional changes to the survey based on today’s conversation. Action: Danielle will confirm the survey tool available at CDL; she’ll check-in with the subgroup to see if it meets our needs and will then go about building the survey.
3	Integrating SILS into UCLAS	Re-review the current UCLAS, DOC’s role and the kind of governance groups that report to DOC (leadership group, strategy team). Proposal: form a subgroup to further consider and develop how, structurally, SILS governance and operations can be integrated into UCLAS.	00:10	Ginny			Action: Sarah T., Felicia and Salwa will form a subgroup to begin drafting potential structures for how SILS can be incorporated into ongoing governance. Danielle will provide staff support.
4		Total	00:50

Future agenda items

Further work on assessment, as led by the subgroup (Alan, Kevin).
Further discuss UCLAS, what we might learn from an assessment of our phase 4 shared gov. structure, and initial and ongoing shared governance needs.
Initial brainstorm/discussion about operational SILS shared governance (based on the assumptions already identified).