2021-05-07 SGTF agenda and notes

May 07, 2021 (2:30 - 3:20 pm)

Zoom: please see Outlook meeting invite.

Recording of the meeting: forthcoming, to be distributed on the listserv (please note: Zoom-hosted recordings will be available for 120 days after the meeting , after which they are automatically deleted by Zoom).

Attendees

Ginny Steel, (co-chair)
Aislinn Sotelo, (co-chair)
Donald Barclay
Susan Boone
Peter Brantley
Kevin Comerford
Alan Grosenheider
Sarah Houghton
Salwa Ismail
Cathy Martyniak
Felicia Poe
Alison Regan
Sarah Troy
Danielle Westbrook

Guests

N/A

Regrets

N/A

Agenda and draft discussion notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome and announcements	Opportunity for brief announcements and notices.	00:05	Ginny, Aislinn, ALL	WG charged a subgroup to write the transition team charge (as proposed by SGTF). A draft has been shared with DOC and will be shared shortly with SGTF.
2	Draft charges UCLAS-integrated SILS: SILS Leadership Group SILS Operations Team SILS Operations Subteams SILS Operations All Chairs SILS Digital Collections Project Team + the “source documents” folder	Orient SGTF members with the draft charges and answer questions, to enable/support SGTF to review/edit the charges by Friday, May 14.	00:45	Felicia, Salwa, Sarah T., Sarah H., Danielle	SGTF members voiced their appreciation to the subgroup, for such a well-polished set of draft charges. How will the membership be selected? For non-representative teams (like the Leadership Group), who decides membership? Further edits/comments were inserted directly into the draft charges.	Decision: DOC decides membership (particularly pertinent for LG).	Action: SGTF members will add edits/questions/comments to the charges by May 14.
3		Total	00:50

Future agenda items

Accounting for there not being project managers in the ongoing governance structure (via training and support)
Continuing the discussion around representative and expertise-based teams
Discuss feedback from the End User Name Subgroup exist survey