2021-05-21 SGTF agenda and notes

Welcome and announcements

Opportunity for brief announcements and notices.

To save time, please add announcements to the page in advance of the meeting.

00:00

Ginny, Aislinn, All

• SGTF presented at the most recent SILS town fall (speaking to phase 4 work and a preview of the ongoing SILS structure).

Draft SILS Transition Team Task Force Charge

Review and discuss edits, if any, to the task force charge.

00:15

Aislinn, Donald

• SGTF members agreed that the charge looks great.

• There are some concerns about the proposed membership - several/most members are already fulfilling many roles within SILS. Do they have the bandwidth?

• Decision: Endorsed by SGTF as-is/no edits.

Draft work practices for ongoing/UCLAS-integrated SILS

Review draft work practices and discuss further edits/changes.

00:15

Danielle

• The phase 4 Work Practices document was extremely well received (lots of positive feedback); for this revised Work Practices document, it removes phase 4-specific contexts and teams.

Draft charges UCLAS-integrated SILS:

• SILS Leadership Group

• SILS Operations Team

• SILS Operations Subteams

• SILS Operations All Chairs

• SILS Digital Collections Project Team

+ the “source documents” folder

Review revised draft charges and determine if further edits/changes are needed before the documents are shared with SILS WG for their initial review (to be transmitted to WG on 05/25).

00:15

All

• SGTF discussed term-length for the UCLAS-integrated teams, and specifically for the Leadership Group. Both two- and three-year terms were discussed. There is some concern about burn-out, for those who will have also participated in phase 4. Ultimately, given the nature of the work, three-year terms are being proposed; to ensure staggered terms moving forward, some initial terms can be shorter.

RCTF charge extension

Outline the topic, to prepare for a discussion and decision at the next SGTF meeting.

00:05

Cathy

• Some questions/fact-finding will be best carried out once all UC campuses have more experience within Alma. Accordingly, the RCTF’s charge will be extended into 2022 (when we’re under UCLAS-integrated SILS). RCTF currently reports to the SILS Working Group.

• The work of the Systemwide Print Collection Management Strategy WG intersects with the RCTF’s work; Alison Wohlers (SPCMS) has been engaging the RCTF. Anna Striker is also a connection between SPCMS and RCTF.

• Several SGTF members reflected that the RCTF report/ and recommendations may have FTE and cost implications; this would necessitate final endorsement from either CoUL or SLFB.

Action: SGTF will consider the following questions in advance of the next meeting:

• Given the new RCTF timeline, who should RCTF report to starting Jan. 2022 (when phase 4 concludes)?

• Who needs to receive (and endorse) the recommendations/final report?

Total

00:50