2020-07-01
Jul 1, 2020 9-9:50
When you join the meeting, rename your Zoom name to your name + SILS group (Go to Participants, find your name, click on More, then Rename.)
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Zoom name Start recording! | Welcome! When you join the meeting, rename your Zoom name to your name + SILS group (Go to Participants, find your name, click on More, then Rename.) Ben and Lena will be watching chat today. | 0 | Lena |
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2 | Quick announcements (shared via Slack) | Reminder to make sure your Zoom meetings all have passcodes (passwords) before July 19. For meetings that do not have either a Passcode or Waiting Room enabled by July 19th, Zoom will enable a Waiting Room for you. https://support.zoom.us/hc/en-us/articles/360045009111 Waiting rooms are fine at the beginning of meetings but if someone’s internet crashes and they try to rejoin a meeting or if someone is late, it means the chair has to watch their waiting room constantly. So, best to make sure your Zoom meetings all have passcodes. | 1 |
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3 | SILS co-chairs update | Review and discuss revised SILS Principles for phase 4 | 10 | Günter |
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4 | Timeline review (recurring) | Awareness of what’s happening, coming soon in the project We are in the Vanguard Phase (June 15 to ~Nov 6) Vanguard campuses: UCB (iii), UCLA (Voyager), UCSB (Alma), UCSD (iii), UCSF (iii), CDL
| 5 | Lena, Caitlin or IC chairs |
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| @Lena Zentall (Unlicensed) to add to the IC agenda to discuss who gets access to the NZ and vanguard IZ; how to manage access/accounts. |
5 | Communication Leads update (recurring) | Awareness of upcoming meetings with chairs and Communication Leads | 5 | Ben |
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6 | Deep dive: Vanguard Training | Awareness of training plan for Alma Vanguard Training series (July 13-August 31) for cohort members and local campus groups Q&A Poll on wrangling and posting questions to Basecamp | 30 | Dominique, Catherine, Neil |
| Chairs agreed to forward the weekly training email to their group. |
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7 | Flagging any significant issues (recurring) |
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8 | Decision template | Understand how the decision template works: stakeholders, communication plan, dependencies with other groups, decision-making process, timeline, etc. What’s working with the template and how could it be improved? guest speakers: Liz, Lisa, Xiaoli, Josephine | 0 | Liz, Lisa, Xiaoli, Josephine, Ben | HOLD for future agenda |
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9 | Future Topics? Feel free to add a topic to the Proposed agenda topics page on Confluence |
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10 | Parking Lot | Capture important topics for future discussion |
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| Total | 50/50 |
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The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu