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Meeting Recording

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1i1G5IE6j18NdVdISTjzb6k72DfmmZGS6/view?usp=sharing

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Updates - from All-Chairs, Leadership Group, etc.

  • Provide updates from other SILS meetings

5 minutes

Tom

  • LG

    • Doc members were in favor of the proposed Annual Statistics Analytics team

      • includes representatives from each campus

      • Draft Charge in the process of being reviewed by OT members

    AC

    • Communication Digital collections project team follow up

  • AC

    • Group within AC tasked with conducting a survey regarding the various communication tools (Slack, Goog, SILS news, Google Docs, Confluence, etc)

      • how are they being used?

      • how often?

    • members will also review their workplans

2

Q & A Session - Including Questions on Slack since last meeting

  • Any questions from the team?

  • Questions from Slack?

10 23 minutes

Team Caitlin

  • HathiTrust call for print holdings.

    • Paul Fogel (CDL) is leading the organization of this and SILS Ops (Gem) is preparing to help get the holdings from NZ Analytics.

    • Sarah to meet further with Paul regarding files that need to be handled by each campus and which files CDL can assist with

      • deadline for this project: December/January

    • Sideline suggestion for future projects/statistics: give CDL permissions to view individual campus holdings for these purposes - usefulness should be considered

    • Meeting next week should flesh out some details and then campuses can begin work on the project

    • Brief side discussion: UCR question regarding their lack of a HathiTrust point person

  • SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. We’ll do a draft and run it by OT once it’s done.

    • Touched upon Analytics channel concerns

    • Touched upon communication with non-cohort in general (further discussion is needed - pros, cons)

Caitlin Nelson to provide an updated named user list and provide it to SILS OT members

3

Topics or questions for the Ex Libris Support Meeting

10 24 minutes

Tom / Team

  • Working with ExL regarding consortial users

    • OT members will be consortial users, meeting with ExL will be during a SILS OT meeting

      • should assist with management of tickets/issues

  • Project Flash

    • Fast track for older Primo tickets

    • No reported communications from campuses

  • CJK reindexing

    • ExL asked to provide details on resolution of issues from last time, solutions for future issues, process for escalation of issues

      • System backups are available (timeframe: previous 1-7 days)

    • As a result, the next reindexing will not happen in “November-ish” as previously planned, but will be conducted in “May-ish” instead

    • Jackie’s related Primo ticket for non-Roman language searching touched upon

    • Resource Management Decision Page idea considered for tracking issues/solutions

  • ExL accounts

    • These accounts do not count against our named user accounts.

      • should ExL accounts be included in the list with named user accounts?

      • how many accounts are needed?

      • why are expired users counted?

Tom Bustos follow up with ExL regarding Project Flash (fast track of Primo tickets)

Caitlin Nelson to ask Gem about user account report (can it be shared/run at the NZ level?)

Sarah Lindsey to open a ticket with ExL about bonus user accounts and our ability to delete accounts

4

OT topics for Town Hall

Discuss possible topics to share at the next Town Hall to be scheduled in January.

5 minutes

Tom / Team

  • Do we have anything to share?

    • If anything comes up, share the ideas with Tom

5

Review/Update OT Workplan

  • Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

5 0 minutes

Tom / Team

6

Executive Session

Private discussion as needed

10 0 minutes

7

Parking Lot

Capture important topics for future discussion

5 0 minutes

  • Taking the Temperature Survey

    • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

8

Total

mins57 minutes