2022-10-19 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1i1G5IE6j18NdVdISTjzb6k72DfmmZGS6/view?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

5 minutes

Tom

• LG

  • Doc members were in favor of the proposed Annual Statistics Analytics team

    • includes representatives from each campus

    • Draft Charge in the process of being reviewed by OT members

  • Digital collections project team follow up

• AC

  • Group within AC tasked with conducting a survey regarding the various communication tools (Slack, SILS news, Google Docs, Confluence, etc)

    • how are they being used?

    • how often?

  • members will also review their workplans

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

23 minutes

Caitlin

• HathiTrust call for print holdings.

  • Paul Fogel (CDL) is leading the organization of this and SILS Ops (Gem) is preparing to help get the holdings from NZ Analytics.

  • Sarah to meet further with Paul regarding files that need to be handled by each campus and which files CDL can assist with

    • deadline for this project: December/January

  • Sideline suggestion for future projects/statistics: give CDL permissions to view individual campus holdings for these purposes - usefulness should be considered

  • Meeting next week should flesh out some details and then campuses can begin work on the project

  • Brief side discussion: UCR question regarding their lack of a HathiTrust point person

• SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. We’ll do a draft and run it by OT once it’s done.

  • Touched upon Analytics channel concerns

  • Touched upon communication with non-cohort in general (further discussion is needed - pros, cons)

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

24 minutes

Tom / Team

• Working with ExL regarding consortial users

  • OT members will be consortial users, meeting with ExL will be during a SILS OT meeting

    • should assist with management of tickets/issues

• Project Flash

  • Fast track for older Primo tickets

  • No reported communications from campuses

• CJK reindexing

  • ExL asked to provide details on resolution of issues from last time, solutions for future issues, process for escalation of issues

    • System backups are available (timeframe: previous 1-7 days)

  • As a result, the next reindexing will not happen in “November-ish” as previously planned, but will be conducted in “May-ish” instead

  • Jackie’s related Primo ticket for non-Roman language searching touched upon

  • Resource Management Decision Page idea considered for tracking issues/solutions

• ExL accounts

  • These accounts do not count against our named user accounts.

    • should ExL accounts be included in the list with named user accounts?

    • how many accounts are needed?

    • why are expired users counted?

•  

OT topics for Town Hall

Discuss possible topics to share at the next Town Hall to be scheduled in January.

5 minutes

Tom / Team

• Do we have anything to share?

  • If anything comes up, share the ideas with Tom

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

0 minutes

Tom / Team

Executive Session

Private discussion as needed

0 minutes

Parking Lot

Capture important topics for future discussion

0 minutes

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

57 minutes