2022-04-06 Meeting notes
Attendees
Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Lakshmi Arunachalam (out)
Ramon Barcia (out)
Greg Ferguson
Jeremy Hobbs
Sarah Lindsey (out)
Caitlin Nelson
John Riemer
Zach Silveira
Neil Weingarten (out)
Mallory Gianola, Support Member
Meeting Recording |
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The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/drive/folders/1WdF364I_8mGZ9B8aLYrxc4mCZWhYOC5j?usp=sharing |
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Updates - from All-Chairs, Leadership Group, etc. | Provide updates from other SILS meetings | 10 mins | Tom |
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| @Tom Bustos will share the notes from the meeting with LG and DOC related to communication, with OT before our next meeting on 4/20 |
2 | Q & A Session - Including Questions on Slack since last meeting | Any questions from the team? Questions from Slack? | 10 mins | Team | From Slack:
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| @Jackie Gosselar and @Jeremy Hobbs will work on drafting a write-up to describe the question related to dissertations and Proquest, and the information we’re looking for on this topic, so we can use this write-up to handoff this task to a Subteam |
3 | Discuss OT Workplan | Review OT deliverables and prioritize what tasks needs to be completed first; identify items that should be handed off to an operations Subteam | 30 mins | Team |
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| @Caitlin Nelson will look into why the Training Documentation Hub is locked down and report back to OT @Caitlin Nelson will check the Graphic Assets Folder and find out if there are usage guidelines in it @Caitlin Nelson will then move the Graphic Assets Folder so that it is a main folder in the SILS Cohort shared drive, and update the folder permissions so that it is viewable to the public, so long as the usage guidelines don’t say anything about not making it public @Caitlin Nelson will then send out a communication letting people know that the Graphic Assets Folder is now accessible to the public @Tom Bustos will follow-up with LG to ask if they’re willing to take on External Communication and coming up with the External Communication Strategy or if there should be a group charged with this instead @Tom Bustos will move the Archived decision pages from phase 4 to the All-Chairs agenda, so OT can hand this off to them at the next All-Chairs meeting |
4 | UCOP Statistics and Analytics | Review and discuss; determine next steps | 13 mins | Team |
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5 | Taking the Temperature Survey | Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections | 0 mins | Tom | Didn’t Discuss - Tabled for Next Meeting |
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6 | Communication with Subteams, Cohort, and Campuses | Discuss how we want to provide updates to the cohort and to campuses | 0 mins | Team | Didn’t Discuss - Tabled for Next Meeting |
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7 | Topics or questions for the Ex Libris Support Meeting | Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? | 0 mins | Team | Didn’t Discuss - Tabled for Next Meeting |
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8 | Review and discuss notes from document and updating format to decision tree | 0 mins | Team | Didn’t Discuss - Tabled for Next Meeting |
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9 | Executive Session | Private discussion as needed |
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10 | Parking Lot | Capture important topics for future discussion |
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11 |
| Total | 63 mins |
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Question? Contact AskSILS-L@ucop.edu