2023-02-22 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1l-kxIF-OLDgxesH1KAkdCatG0KU1enHX/view?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

5 minutes

Caitlin

• Caitlin - AC update

  • Idea exchange accounts discussed

• Todd - LG update

  • SILS related issues discussed

  • started working group to keep an eye on the larger ILS landscape

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

7 minutes

Team

• extreme Alma slowness (noted by Greg - UCSD)

  • case opened, detailed tracking requested by ExL

  • slowness noted by UCI as well

  • slowness creates a ripple effect with larger tasks as well as normal processes

• Question from Slack about limit on users

  • no known limit

Feedback on a draft Tipasa project plan outline

• Discuss Draft Tipasa Project Plan Outline: https://uc-sils.atlassian.net/wiki/spaces/RS/pages/2067693600/DRAFT+Tipasa+project+plan+outline+2023

13 minutes

Team

• Feedback requested by 2/17/23

• RLF testing with Tipasa (Jackie)

  • hoping to test later, turnaround may be tight

• draft plan has not yet been adopted, but will be voted on in March (clarified by Caitlin)

  • need plan in place in case the plan to move forward is decided

• Plan B?

  • We will be moving to Tipasa at some point, but the question is exactly when

  • no alternatives to Tipasa are being explored

  • OCLC needs to work out the bugs before we move forward with Tipasa

    • overall sense is that they are working toward solutions to issues

  • VDX support will not be removed until we make the move to Tipasa

• Next steps:

  • draft group will vote

Discuss OARMPT OA Definition and Evaluation Criteria--OT REVIEW COPY

• Google Doc: https://docs.google.com/document/d/1aODj6woox4nhEtcf2VqBAPKKbAOWjYR2ybZA1KRJtgA/edit

7 minutes

Jackie

• Comments added to document during meeting

  • “The current definitions are quite for suitable for an outside, these definitions might be better used from an internal tech services point of view.”

• Original document shared by Jackie for reference: https://docs.google.com/document/d/1NOx-v_3GTbBhTur4_Wx9R-1OeOG_0OSi6-t7S9EdPjo/edit

• Deadline: 3/3/23

  • Reach out to an OA person to provide feedback by 3/2/23

  • Jackie and Tom will coordinate to pass along that feedback.

RLF Configuration Project Team post-mortem

• Discuss: https://docs.google.com/document/d/11MVFPi5ruq3cLTMUT8IYicd33Fd1JRtIvhuScYWoBgc/edit

18 minutes

Caitlin

• Voted to discharge on 1/25/23

• Why were they unable to provide a recommendation?

  • lack of support, etc.

• Suggestions for improvement for future teams

  • create 2 phases (why/why now and mechanics)

  • regular check ins

  • create support and follow through for implementation

• Do some work to do a value-proposition phase first, especially with hesitant home; identify the potential advantages first before moving into technical feasibility.

  • There was some discussion of the value from SILS Phase 4 WG (back in the day) but there was still some confusion about the impetus for this project. Articulated goals early on in the project would have made the work shorter and focused.

  • Do we have an idea of whether we want more or fewer IZs.

Pending projects / materials:

FYI updates on anything we’re waiting for

5 minutes

Caitlin/Jackie

• POL Data: Additional updates from campuses that did not weigh in during the last meeting? (UCSB, UCD)

  • JG: Passed along the caveats that each campus had submitted; Gem produced outputs for all campuses except SB and SD (no response) and UCB is currently reviewing the output now. SO many apples and oranges!

• California Alma conference in Aug/Sept: Update on hosting location(s)

  • CN: no update

  • Caitlin still looking at UCOP to host

  • conference planning committee volunteers call will be coming soon from Sarah Lindsey

• Membership Transition proposal

  • Discuss updates/questions on Google Doc: https://docs.google.com/document/d/1dyz-IFyW8qGWj46tTO2f39FsdqS3kfN9UfwE7340_aA/edit#heading=h.trq7f6bvofir

  • Discuss Role Transition Brainstorming: https://docs.google.com/document/d/1l9tUcIgM4K77y-2m-Jg4JvlP12ReyQcInTr0fd6xiYY/edit#heading=h.fsnha6d5m1e

  • CN: both are in process

• Shared Print Harmonization:

  • Caitlin is working with Anna Striker on this project

  • will be voting in March

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

3 minutes

Caitlin/ Jackie

• Next meeting at the end of February (2/27/23)

  • Send any feedback via Slack to Gem and Jackie

• Discuss “Signature Success Program”: https://docs.google.com/document/d/1ZLZ-i7p69xzAjRtHpHQfjZ9HpP38QIoH3mTFcWoqG6w/edit#heading=h.73mt6hcudowh

  • will provide updates as they occur

OT topics for Town Hall

• Discuss possible topics to share at the next Town Hall

0 minutes

Tom / Team

• Do we have anything to share?

• table for next meeting

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

0 minutes

Tom / Team

• table for next meeting

Executive Session

Private discussion as needed

0 minutes

Parking Lot

Capture important topics for future discussion

0 minutes

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT.

• Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.

• SILS Community Slack: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0

58 minutes