2025-01-22 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/130xB-lvGu7UKOG0-Jv3Lh_GDM5v_QUop/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

2 minutes

Sarah/Team

• AC (Sarah and Lakshmi)

  • Lakshmi will start attending as well

  • updates from each team were given

• LG (Tom)

  • next meeting is on 1/25/25

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

5 minutes

Gem

• last meeting was on 1/17/25

• ExL asked to provide more responses - general ongoing feedback from

• February update (all titles search) - can opt for previous view, but the update is the default

• managing patrons UI

  • UCB has reported bugs that are due to be fixed in the February update - ExL is addressing issues

• UCSC is planning a “brown bag” event to go over new updates/tips/tricks/etc. for their own campus

  • interest from other campuses to possibly join in

    • Sarah will look into it

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

1 minute

Sarah/Team

• no issues

NZ Analytics Accounts

3 minutes

Gem

• Document shared by Gem: Network Zone Alma Analytics: Design Analytics - Resources

  • Note the “Process” section and 2 forms people need to sign

  • Acknowledgment of Data Privacy and Security Responsibilities for Authorized Users of UC Alma Environments

  • NZ Analytics Expectation Acknowledgement Language

• Number of accounts

  • NZ can have up to 100 accounts

  • submit your request for an account if you feel someone at your campus needs one - we are not close to the limit

WIP report

3 minutes

Sarah/Tom/Gem

• For reference: WIP Preliminary Report

• SILS OT members were asked to add comments to this document by 12/13/24: Updated Comment Version as of 12/9

• met with ExL 1/16/25 to review concerns

• meetings to be set up soon with core WIP team members

• Sandbox - there are some updates to limits

• Ideally wanted to review details before ExL started to take action - one item moved forward before this happened, but in general this is the plan moving forward

Expanded NZ Access

• Provide any additional input on this topic

• discuss NZ Expanded Access Team updates

0 mins

Caitlin

• table for next meeting

Pending projects / materials:

• FYI updates on anything we’re waiting for

6 minutes

Team

• (Revisit after August / Sept 2024 - revisited last on 11/13/24) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

  • Gem to ask the Patron Data Privacy Team (once they’ve formed): Does the current data privacy form cover the use of patron data from all UC institutions and not just the home institution for appropriate business use? (decided on 11/13/24)

• Network user records purges (discussion to be continued)

• OT Work Plan

• Look at a down time period to run a job regarding Orphan Bibs Gem would like to run

  • Gem to touch base with CSU about their needs (decided on 1/22/25)

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• Known Issues with Alma/Primo VE

• Alma Consortia Advocacy Group (ACAG) updates as needed

• SSO use in the NZ - updates from Gem as needed

  • SSO Options for Network Zone Accounts

20 minutes