2024-10-30 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/136lG-VDlfvBUt6n61jrTknax8-WRsOKa/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

10 minutes

Sarah/Team

• AC

  • canceled this past week

• LG (Tom)

  • touched upon the following topics:

    • SILS governance assessment - especially how groups interact, will be more prominent soon

    • software accessibility

    • WIP

• WIP Update regarding sandboxes (Gem)

  • architecture of the sandbox was designed differently from production

  • will be redesigned so that queues will be separated - hopefully will not take down the whole system in the future

  • updates will happen “sometime in November”

• RNPT update (Caitlin)

  • functionally complete

  • detailed WIP announcement will be coming soon

    • Gem, Tom, Todd, and Caitlin are the “core team” on WIP

    • currently in the discover phase (improvement in 4 areas)

    • document shared in chat: WIP Timeline

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

0 mins

Sarah/Team

• next meeting 11/15/24

• tabled for next meeting

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

9 minutes

Team

• NERS voting

  • campuses are able to submit enhancements on their own w/o going through CDL first - good practice to communicate submissions to other campuses via Slack

• CURVS/NERS voting

  • ExL is contractually obligated to adopt a certain number of enhancements submitted by ELUNA and IGeLU

• Idea Exchange - for anyone

Continue to discuss presentations by both OARM and EIMP

• determine draft recommendation for LG

• discuss CDL expectations regarding recommendations?

17 minutes

Team

• Update: EIMP-PT Final Report

  • OT members asked to read this report in prep for discussion at our next SILS OT meeting

• pathways following project team report submissions

  • accept the report

    • send it back if clarification is needed

  • decide to endorse recommendations or not

  • suggestion to document this process

• LG

  • not opposed to new group formation, but there’s a concern that SILS governance has become too large

• OARM has asked to distribute their report

  • OT has accepted their report - the project team’s work is complete

  • suggestion from John: when the final report is posted, can OT ask for the display of a single sentence: “The matter of how best to provide for the need of an ongoing group is still under discussion.”

  • Tom suggested the following wording in chat: “need ongoing work” instead of “group”

  • Sarah’s suggestion for wording in chat: “The matter of how best to provide for the need for ongoing work is still under discussion.”

  • OT has not made a decision on the recommendations yet

• EIMP

  • for the next OT meeting - discuss acceptance of their report

Expanded NZ Access

• Provide any additional input on this topic and the proposed NZ principles procedures

7 minutes

Caitlin

• Discuss temperature check request from Caitlin (sent via email) with a deadline of 11/6 for discussion at the next SILS OT SC meeting on that date

  • Caitlin shared her screen to review the form

  • NZ Principles Draft shared via screen sharing

• OT SC will review the results of the temperature check

  • if there are any fundamental issues, it is OT’s responsibility to try to work through those issues

  • OT is the final decision maker

• recording stopped for Executive Session discussion

Data Forms Privacy

• a pending project to revisit after September 2024

• final report from LG available?

0 mins

Team

• tabled for next meeting

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• (Revisit after August / Sept 2024) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

• Network user records purges (discussion to be continued)

• OT Work Plan

Executive Session

Private discussion as needed

13 minutes

Parking Lot

Capture important topics for future discussion

0 mins

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• Known Issues with Alma/Primo VE

• Alma Consortia Advocacy Group (ACAG) updates as needed

• SSO use in the NZ - updates from Gem as needed

  • SSO Options for Network Zone Accounts

56 minutes