2024-11-13 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/15ksiURT_xMvP5byTZc2H3BjmoevlW7QV/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

9 minutes

Sarah/Team

• AC

  • no update

• LG (Sarah)

  • amount of named user accounts has been approved

• Tipasa question (Jackie)

  • discussed if Tipasa was SILS adjacent

  • talking point: SILS exists as a result of resource sharing and by extension Tipasa as well

  • this question went to LG first

• Accessibility Group (Sarah)

  • have not yet gotten a Doc representative, currently in the process of requesting one

• Jackie will share information via Slack

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

8 minutes

Sarah/Team

• next meeting is 11/15/24

• UCI resources issue

  • first link leads to ILL and not our content

  • Ex used: https://uci.primo.exlibrisgroup.com/discovery/fulldisplay?context=L&vid=01CDL_IRV_INST:UCI&search_scope=DN_Filtered&isFrbr=true&tab=Everything&docid=alma9913104197606531

  • links to UCI content are revealed by clicking on the link to other versions

  • could be related to dates associated with the record (most recent is appearing first instead of local holdings) - unpredictable

• UCB

  • courtesy letters do not appear in production

  • Jackie and Gem meeting on 11/18/24 @ 8am about this issue - SILS OT members were invited to attend and contact Jackie if they were interested

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

4 minutes

Team

• Jeremy - new UI for circulation was supposed to be available for this release

  • delayed as they resolve some issues

  • pop up messages no longer appear as pop ups, but as information on the side instead

Continue to discuss presentations by both OARM and EIMP

• determine draft recommendation for LG

5 minutes

Team

• For discussion: EIMP-PT Final Report

  • determine acceptance/non-acceptance of their final report

  • request for SILS OT members to determine the above outcome for our next meeting on 12/11/24

    • is there anything unclear in the report that would bar acceptance?

NZ Analytics Design

• introduce this topic

8 minutes

Sarah/Lakshmi

• Network Zone Alma Analytics: Design Analytics - Resources

  • document created by Gem and reviewed by other CDL stakeholders

• highlights

  • each campus would get their own folder and would stay within those folders

  • each campus would determine whom on their campus would have an account, multiple accounts possible

  • this account is in addition to the standard Alma account

• SILS OT members asked to read this document, consult local campus experts, and provide feedback at our next meeting on 12/11/24

Expanded NZ Access

• Provide any additional input on this topic and the proposed NZ principles procedures

11 minutes

Team

• Discuss temperature check results following review by SILS OT SC

  • generally saw 4s and 5s, two 3s, expected results from CDL

  • goal of locating those with concerns accomplished

    • SILS OT SC will reach out to them for more information

Data Forms Privacy

• a pending project to revisit after September 2024

• final report from LG available?

3 minutes

Team

• Gem - patron privacy team is not yet ready, still forming

• Caitlin - access to other UC’s information

  • financial - not a concern, as we are a consortium

  • the data privacy form signed by everyone needs to be ratified - does this cover access to other campuses data?

• Jackie asked via chat: With more granular options now available is this still a pertinent question?

• Question to OT: are we still interested in pursuing the answer to this question by the new data privacy team once they form?

  • fist of 5 vote - all said yes

• Question from OT: Does the current data privacy form cover the use of patron data from all UC institutions and not just the home institution for appropriate business use?

OT is still interested in having this question answered.

Pending projects / materials:

• FYI updates on anything we’re waiting for

0 mins

Team

• (Revisit after August / Sept 2024) Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

  • revisions are still pending

  • final report will be shared after revisions

  • Still awaiting final report from LG before further action

• Network user records purges (discussion to be continued)

• OT Work Plan

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Project Team Check-ins (quarterly basis - last check in was around March 2024)

  • OARM-PT

  • EIMP-PT

• Signature Success Program

  • paused during renegotiations

• Known Issues with Alma/Primo VE

• Alma Consortia Advocacy Group (ACAG) updates as needed

• SSO use in the NZ - updates from Gem as needed

  • SSO Options for Network Zone Accounts

48 minutes