2023-06-14 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1VInHuB-IZVTWq2rqhfhXhWa9Sz-fk0Ww/view?usp=drive_link

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

2 minutes

Tom

• AC update

  • Membership transition team discussed

    • discussed bringing in new people

• LG update

  • Alma Analytics and Statistics Team - submitted annual report to LG

  • working w/ERES to update information

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

4 minutes

Team

• Ticket to remove Google social login - update

  • has been removed after being asked to do so again

• Enhancement 8048

  • UCSD is in favor of this enhancement

  • Take a look at this enhancement to see if this is something you would like to add to your campus as well

  • short list will be presented at AC soon

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

22 minutes

Tom / Team

• CJK re-indexing updates

  • vanguard campus - UCSD declined, possibly UCD (Xiaoli will ask and report back tomorrow, would prefer after 8pm)

  • update from ExL timetable and contingency plans

    • tbd - will meet with ExL next week

      • these questions were sent to ExL ahead of the meeting

    • Additional things to ask for from ExL: specific time of day for reindexing, special notifications when it occurs, additional support

      • Tom plans to send an additional email with these questions prior to the upcoming meeting

  • Document for reference: CJK Doc

  • Timetable for reference: Preferred CJK Configuration Dates

    • dates and campuses adjusted during this discussion

    • preferably after 8pm (or closing hours for the campus library)

    • possibly have dates extend into August

    • special notice is not usually given when reindexing actually occurs, only a note within the system that it is complete afterward - Tom shared his screen to show where that information appears on the system side

• Signature Success Program

  • update on status provided to SILS OT members - just beginning and will meet on a regular basis in the future

Pending projects / materials:

FYI updates on anything we’re waiting for

6 minutes

Team

• NERS voting process - updates discussed

  • Reminders: no expectation to vote along the same lines as AC, no weight given to consortial votes

  • recommendations will be ironed out in AC meeting on 6/20

  • Top 20 List - one tab each for Alma and Primo: NERS 2023

SILS Membership Transition Process

• discuss incoming vice chair duties

11 minutes

Jackie

• rotation of members

  • review roster and notify chair of the OST of changes

• working on a checklist to assist incoming chairs

  • coordinating with AC for expectations

• timeline of transition - revisit on 6/28/23

  • nomination of possible VC prior, voting via Google doc

  • VC is a 2 year commitment: VC for a year, Chair for a year, then perhaps “past chair” duties thereafter

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

12 minutes

Tom / Team

• Items discussed/status reviewed:

  • Not started: Known Issues with Alma/Primo, CDL data in NZ

  • Updated to completed: Migrate UC Library Search end user site: Current website

  • Needs more information: Training Documentation Hub (Tom needs to talk to Caitlin)

    • related to CAP program (within the ExL Knowledge Center) - will once again be available again to us (an outcome of the launch of the Signature Success Program)

  • remainder of the document remains unchanged

Executive Session

Private discussion as needed

0 mins

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.

• OT topics for Town Hall (awaiting next meeting date announcement)

• Upcoming Reindexing Release

57 minutes