2023-06-14 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Sarah Lindsey
Caitlin Nelson (out)
John Riemer
Zach Silveira
Xiaoli Li
Todd Grappone, Past SILS Leadership Group Chair
Anna Arrieta, Support Member

Meeting Recording

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1VInHuB-IZVTWq2rqhfhXhWa9Sz-fk0Ww/view?usp=drive_link

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	2 minutes	Tom	AC update Membership transition team discussed discussed bringing in new people LG update Alma Analytics and Statistics Team - submitted annual report to LG working w/ERES to update information
2	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	4 minutes	Team	Ticket to remove Google social login - update has been removed after being asked to do so again Enhancement 8048 UCSD is in favor of this enhancement Take a look at this enhancement to see if this is something you would like to add to your campus as well short list will be presented at AC soon
3	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	22 minutes	Tom / Team	CJK re-indexing updates vanguard campus - UCSD declined, possibly UCD (Xiaoli will ask and report back tomorrow, would prefer after 8pm) update from ExL timetable and contingency plans tbd - will meet with ExL next week these questions were sent to ExL ahead of the meeting Additional things to ask for from ExL: specific time of day for reindexing, special notifications when it occurs, additional support Tom plans to send an additional email with these questions prior to the upcoming meeting Document for reference: CJK Doc Timetable for reference: Preferred CJK Configuration Dates dates and campuses adjusted during this discussion preferably after 8pm (or closing hours for the campus library) possibly have dates extend into August special notice is not usually given when reindexing actually occurs, only a note within the system that it is complete afterward - Tom shared his screen to show where that information appears on the system side Signature Success Program update on status provided to SILS OT members - just beginning and will meet on a regular basis in the future
4	Pending projects / materials:	FYI updates on anything we’re waiting for	6 minutes	Team	NERS voting process - updates discussed Reminders: no expectation to vote along the same lines as AC, no weight given to consortial votes recommendations will be ironed out in AC meeting on 6/20 Top 20 List - one tab each for Alma and Primo: NERS 2023
5	SILS Membership Transition Process	discuss incoming vice chair duties	11 minutes	Jackie	rotation of members review roster and notify chair of the OST of changes working on a checklist to assist incoming chairs coordinating with AC for expectations timeline of transition - revisit on 6/28/23 nomination of possible VC prior, voting via Google doc VC is a 2 year commitment: VC for a year, Chair for a year, then perhaps “past chair” duties thereafter
6	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting	12 minutes	Tom / Team	Items discussed/status reviewed: Not started: Known Issues with Alma/Primo, CDL data in NZ Updated to completed: Migrate UC Library Search end user site: Current website Needs more information: Training Documentation Hub (Tom needs to talk to Caitlin) related to CAP program (within the ExL Knowledge Center) - will once again be available again to us (an outcome of the launch of the Signature Success Program) remainder of the document remains unchanged		@Tom Bustos to clarify status of Training Documentation Hub document with @Caitlin Nelson @Tom Bustos to contact Adriana re: CAP program and how to access - provide update at next meeting (6/28/23)
7	Executive Session	Private discussion as needed	0 mins
8	Parking Lot	Capture important topics for future discussion	0 mins		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint. OT topics for Town Hall (awaiting next meeting date announcement) Upcoming Reindexing Release
9		Total	57 minutes