2023-05-03 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1rZ3zXkT5Lbf1vZtV2bzN5D42PTfWKrKh/view?usp=sharing

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

10 minutes

Tom

• AC update:

  • membership transition group has been approved

  • Todd has agreed to be on the team

• LG

  • contract negotiation team committee being considered

• Reminder from Caitlin re: ExL contract

  • initial contract is for 7 years

  • initial period of 3 yrs, then two 2 yr optional renewals (first renewal is coming up in 2024)

  • ILS landscape review is part of the SILS LG charge (reminder from Todd in response to a question from Xiaoli)

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

10 minutes

Team

• Ex Libris visits after ELUNA (Caitlin)

  • ExL contacted CDL about a visit after ELUNA, may be possible to visit your campus (please inquire with ExL)

  • CDL talking points reviewed in an Executive Session

    • Caitlin will send out this information via email later today

  • ExL to visit UCD on 5/16, have also reached out to UCSF as well

  • UCLA has already had an impromptu meeting

  • reminder that we have an ongoing relationship with ExL and can contact them in additional ways

• UCSD has rolled out custom messaging and links for their patrons and are looking to expand it further to other AFN functions

  • happy to share the coding

  • Caitlin suggested at SILS GitHub for sharing code: https://github.com/ucsils

• ELUNA attendees:

  • 3 from UCR, Caitlin, and Gem, 6 from UCI

  • Caitlin suggested a Slack channel for attendees to communicate during the meeting

    • dinner plans? contact Ramon and he will organize things

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

3 minutes

Tom / Team

• Topics to discuss: Anonymization, CJK

  • Ask Gem to open a consortial ticket re: CJK and it’s inclusion in the upcoming reindexing

  • voted to include in the next reindexing

Upcoming Reindexing Release

• Discuss issues/concerns

2 minutes

Team

• Any issues experienced in our sandbox environments?

  • Due date/items display issue experienced by UCSD; UCSB confirmed that the new option was also not displaying for them.

    • Update: With deployment of May 2023 Release to production, this new option was not present in Alma.

AFN Consortial Block Decision Page

Provide feedback to the AFN Consorital Block Subgroup on their decision page.

Decide if there is feedback we want to provide as OT, or if we want to provide feedback independently.

13 minutes

Tom

Please look over the decision page at: https://uc-sils.atlassian.net/wiki/spaces/FUL/pages/2041217066/UC+AFN+Consortia+Blocks

Please submit your written feedback to this email link:  UC AFN Consortial Block Decision Page Feedback which will automatically populate the email address and subject line for you, or to sils-ffrs-l@listserv.ucop.edu with a Subject line of UC AFN Consortial Block Decision Page Feedback by Monday, May 15, 2023, 5:00 PM 

• Provide feedback individually or as a group?

  • feedback from an OT perspective

  • Something for future consideration: After 2 years with this product, the generic version of Alma may need to be customized from this point on for each campus. How can we accomplish this systemwide?

    • Question raised: Will ExL actually be able to work with us on this in an effective and satisfactory manner?

    • We may indeed be the only consortia using AFN to such a full extent. (CSUs are apparently watching our progress.)

Pending projects / materials:

FYI updates on anything we’re waiting for

3 minutes

Tom

• NERS voting process

  • Caitlin and Greg are meeting re: this topic tomorrow.

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

7 minutes

Tom / Team

• Is anyone transitioning off this committee?

  • all current members will be continuing for the next term

  • transition team will be sending out an fyi email later this week with reminders

    • reboot meeting in July to include new members, etc.

Executive Session

Private discussion as needed

5 minutes

Parking Lot

Capture important topics for future discussion

0 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.

• OT topics for Town Hall (awaiting next meeting date announcement)

53 minutes